Special Faculty Payments

Special Project Authorization and Payment Forms: Department Payments

The Special Project Authorization and Payment Form is used to pay for services a faculty member has performed, for awards received, or for other special purposes.  This form is not used to reimburse a faculty member for work-related expenses.

If the payment for a service comes from a departmental budget (such as adjunct faculty attending a workshop), the Academic Administrative Assistant should complete a Special Project Authorization and Payment Form.  The recipient and department Chair must sign the form.  It might be helpful to keep a copy of the form for budget tracking purposes.  Once the Chair signs the form, send the original to Human Resources.  The Office of Academic Affairs, External Relations and Accreditation Services does not need to see a copy of the form if the expense comes from the department’s funds.  If the Graduate School or dean’s budget are used, the form must be signed off by the appropriate Dean. 

The amount indicated on the form will be included in the faculty member’s next paycheck.  Forms must be received in Human Resources by the 25th of the month prior to the pay date (i.e., must be received by 9/25 for 10/10 pay date). 

 

Directed Studies, Tutorials and Internship Payments

The Office of Academic Affairs, External Relations and Accreditation Services processes payment requests for faculty who have completed Directed Studies, Tutorials and/or Internships.  For Directed Studies and Tutorials, the forms must be completed by the supervising faculty, approved by the department Chair, and forwarded to the appropriate Associate Dean for signature/final approval and then to the Registrar's Office for student registration.  The Office of Academic Affairs, External Relations and Accreditation Services verifies the Registrar's Office registration list against the paperwork the Associate Deans' receive and generates payment requests for those with approved paperwork on file.  The payment requests are then forwarded to Human Resources for faculty payment.

For Internships, an Academic Internship Program Registration/Acceptance must  be completed by the supervising faculty, approved by the department Chair, and forwarded to the appropriate Dean for signature/final approval and then to the Registrar's Office for student registration.  The Office of Academic Affairs, External Relations and Accreditation Services contacts the department Chair to confirm whether the Internship should be paid or if the Internship is part of thefaculty's load.  If the Internship is to be paid, a payment request is forwarded to Human Resources for faculty payment.  For complete policies and procedures regarding Directed Studies, Tutorials and Internship payments click here.