Travel Forms and Policies

Congratulations on your Award. The Office of Academic Affairs, External Relations and Accreditation Services  (AAERAS) will be administering this award and is responsible for reimbursing any out of pocket expenses as well as taking care of other budgetary issues.   

The reimbursement process for Traveling:

  1. Submit a travel authorization form to the Office of  Academic Affairs, External Relations and Accreditation Services before your trip.
  2. During your trip, use your Bentley Travel Card for your expenses whenever possible andsave all original receipts .
  3. After your trip, fill out a Travel Expense Report and submit it with your signed credit card statement, attach all original receipts, and forward it to the Office of Academic Affairs, External Relations and Accreditation Services, Adamian 160. 

Links and Forms:

Bentley Travel Policy

Accounts Payable Forms

  • Faculty Travel Authorization
  • Travel Expense
  • Missing Receipt

The reimbursement process for purchases:

Please see the Purchasing Card Manual for details on how to apply and use your purchasing card

Reimbursement for supplies:
Check Request Form 1

a-  Submit a completed Check Request Form 1 to the Office of Academic Affairs, External Relations and Accreditation Services, Adamian 160. The ‘Pay to the Order of’ should be the faculty member.

b-  Receipts for over $25 must be attached to the check request form.

c-   If paying vendor directly for supplies, indicate which award on the invoice and send the vendor's invoice to the Office of Academic Affairs, External Relations and Accreditation Services, Adamian 160.  Account Payables will pay the vendor directly.   

Reimbursement directly to a vendor for services: 

Check Request Form 2

a-  Submit a completed Check Request Form 2 to the Office of Academic Affairs, External Relations and Accreditation Services, Adamian 160. The ‘Pay to the Order of’ should be the vendor that is being paid for their services.       

b-  Attach the vendor’s invoice to this check request. The reimbursement needs to be directly to the provider because there are tax implications for any contracted service. In addition, we need the vendor's Tax ID or Social Security Number (if they are self employed).

New Mileage Rate - January 2014

Effective Jan. 1, 2014, the standard mileage rates for the use of a car will be 56 cents per mile for business miles driven. If you have any questions, please contact Nancy Antunes at ext. 2686.