Images and Documents

To request assistance with editing or obtaining images, please submit a web request form.

Image File Specifications

File types must be jpg, gif or png. For photos, images should be saved as .jpg or .png; non-photo graphics should be saved as .gif.

The resolution of uploaded image must be 72 dpi (dots per inch). Web image files need to be as small as possible so that download time is minimized. Different image formats compress images in different ways; following standard guidelines will ensure proper compression. 72 dpi is the highest resolution on most monitors; saving images at a higher quality (higher dpi) does not increase the quality of the on-screen image.

If sending an image to the web content team, it is best to send at a dpi of between 300 and 1200 so that the image is of a high quality before it is manipulated in any way. Save the file in its original state before manipulation.

When you reduce the file size of an image, information is lost, thus degrading the image; and, there is no way to get it back. If the content team is working on an image, it is best to send it at the largest size available so that they are starting with the highest quality image available.

Image files must be named in all lowercase with no spaces, periods, underscores or special characters. If the image is of a person, use the last name for the filename. For other images, use names that are descriptive. Do not use the filename that a digital camera automatically generates.
Examples:

  • Use smith.jpg NOT Jane Smith.jpg OR Jane_Smith.jpg; to include a first name, use smith-jane.jpg
  • Use clock-tower.jpg NOT clocktower.jpg OR ClockTower.jpg
  • Use mba-student.jpg NOT camera123.jpg

Finding images from within the image library will be much easier to do if the filenames make sense and are ordered logically. Some browsers do not render files that have spaces or special characters in their filenames; so, the image will not download properly and will appear as a broken image on the web page. It is best to stick to the current web standards to ensure that web pages are rendering as expected.

The file size of uploaded images and documents must not exceed 50k. The lower the file size, the faster the file will download.

Recommendation:

  • Photos of individuals should have a file size of 20k or lower
  • Photos of groups of people or landscapes should have a file size of 40k or lower
  • Simple graphics (e.g., icons) should have a file size of 15k or lower

Document File Specifications

Upload PDF format only. PDFs are the preferred file format for a few reasons, the most important being the difficulty in editing them. PDFs are also device independent and can easily be optimized for web viewing by use ‘save as’ rather than the basic ‘save.’

If sending a document to the content team, send as a Word document so that editing, etc., is easily done. If the content team is also uploading the document, they will convert to PDF prior to uploading.

Word has a Save as PDF function that is easy to use. It is recommended that Word files are retained so that future editing is easy.

Name document files in all lowercase with no spaces, periods, underscores or special characters. Use names that are highly descriptive but do not include dates if the file will be updated regularly.

Example:

  • Use tutor-schedule.pdf NOT Fall 2013 Tutor Schedule.pdf OR 201309_tutor_schedule.pdf

Finding documents from within the file library will be much easier to do if the filenames make sense and are ordered logically. Some browsers do not render files that have spaces or special characters in their filenames; so, the document will not download. Not including dates in filenames eliminates the need to edit links to the document; you can simply remove the old file and upload the new one.