Creating a Signature in Outlook

Follow these instructions to create a signature for use on a single email message, or for all outgoing messages. Note that it will remain possible to send email messages that do not include the signature. Download PDF.

  1. Launch Microsoft Outlook and click on New Email in the Include Group menu bar.Outlook Signatures
  2. With the new, blank, email message open, click Signature from within the Message menu and select Signatures.
  3. From within the Email Signature tab, click New.
  4. Enter a name for the signature and click OK.
  5. In the Edit Signature box, enter your Signature message (use formatting options, if desired) and click OK if done; or, continue to the next step if you’d like to add an image (e.g., a Bentley logo or photo).
  6. To add an image to the Signature, put your curser in the appropriate place and click on the Picture icon.
  7. Browse to select the image and click OK.

Adding a Signature to Outlook Messages

Automatically Include Signature in All Email Messages

  1. Select New Email from within the Include Group menu bar.
  2. Click Signature from within the Message menu and select Signatures.Default Signatures
  3. From within the Choose Default Signatures area, select the email account that the Signature will be attached to.
  4. Select the appropriate Signature from the New Messages drop down.
  5. To have the Signature included in Reply, Reply All or Forwarded messages (not standard practice), select the Signature from the Replies/Forwards dropdown.

My Signatures
Add a Signature to an Individual Message

  1. Select New Email from within the Include Group menu bar.
  2. Click Signatures and select the Signature to be inserted.

Removing a Signature from an Email Message

  1. Highlight the Signature from within the email message and press Delete.