Staff Exit Process

Step 1: Department

Information on the employee's departure is received by Human Resources from the employee's manager. (This information may also come to HR through other sources including: the employee, Payroll, grapevine and Bottomline.)

Step 2: HR/Department

Information is relayed to the Director of Employee & Labor Relations, who verifies it with the employee's manager.

Step 3: HR

If the termination is routine, the Director of Employee & Labor Relations notifies the Manager of Employment Services, who logs in the termination. The Manager of Employment Services e-mails an Personnel Action Form and Supervisor Checklist to the employee's manager. The Manager of Employment Services also notifies the Benefits Specialist.

Step 4: HR

The Benefits Specialist e-mails the employee the time and date of the benefits interview.

Step 5: HR

Routine exit interviews are conducted by the Manager of Employment Services. Exit interviews with special concerns are conducted by the Director of Employee & Labor Relations.

Step 6: HR

The Director of Employee & Labor Relations or Manager of Employment Services conducts the exit interview and e-mails the employee the Exit Interview Questionnaire, the Employee Termination Procedure and the time and date for an exit interview.

Step 7: HR

The exit interview is conducted, the information is gathered and the data is forwarded to the Director of Employee & Labor Relations.

Step 8: HR

The Director of Employee & Labor Relations compiles the data and produces a quarterly report to the COO and the VPs.

Step 9: HR/ Department

When the Personnel Action Form is received, the HR Recruiter forwards it to the HRIS Specialist, who notifies: Payroll - to process the final pay and vacation checks; Computer Services - to disable the employee's e-mail and system access; University Police - to disable the employee's building access; and the Library - to disable the library card. The HR Recruiter also notifies the Benefits Specialist to send out a COBRA package to the employee's family.