Policies

Guidelines for Creating a University Website

Departmental sites may be created by any academic or administrative department, center or group; email ga_webpublishing@bentley.edu to make a request.

Approved Internet Use includes:

  • Educational - to enrich teaching and learning at Bentley by expanding the availability of course material, provide an avenue for instruction that extends beyond the classroom and offer a means to connect with educational resources on and off campus. Course sites should be set up using Blackboard, administered by the ATC.
  • Promotional - to promote Bentley to national and international audiences. Sites that are deemed mission critical are housed on www.bentley.edu and are developed by Digital Engagement. The content is written, edited and updated by the the Content and Creative Services team.
  • Administrative - to improve and support the daily operations of the university.

Bentley Standard Template

  • All Bentley websites are developed using a Bentley standard template to maintain Bentley 'branding' and a common look and feel. The template includes the specifications for the width of the pages contained on the site, the top and left navigation, the header and the footer.
  • The template contains one page for each major section of the proposed site. A major section is defined as pages that are linked to from the left-side navigation system (buttons on the left side of each page).
  • The Bentley standard template is created and maintained by Digital Engagement. The top navigation, the header and the footer, may not be altered in any way by anyone other than a Digital Engagement employee.

Content

  • All content must conform to the Bentley's Computing and Network Policy.
  • Content is the responsibility of the departmental PageMaster, who must keep it current. Consistent review of each departmental site, by the PageMaster, is necessary to ensure that the content continues to be relevant, accurate and current, and that links remain active.
  • Site content is periodically reviewed by Digital Engagement and Content and Creative Services as part of overall website quality assurance. If sites are determined to need attention (e.g., the QA process uncovers broken links, inaccurate or outdated information, inappropriate or non-optimized graphics, etc.), the PageMaster will be notified. If you need help, please email ga_webpublishing.

Responsibilities of the PageMaster

As described in the individual sections of this site, the overall responsibilities of the PageMaster are listed below. PageMasters may request additional training by emailing ga_webpublishing.

  • Keep the content of the website current and accurate.
  • Keep the site files free of clip art, out-of-date pages, documents and images.
  • Maintain the security of their Drupal user account 
  • Ensure that all faculty, staff and students who help to maintain the site are fully trained. Group training (to include the PageMaster and anyone else who assists with the site) is available and encouraged. Requests can be made by emailing ga_webpublishing.

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Expected PageMaster Capabilities

In order to fully meet the responsibilities of PageMaster for a Bentley website, the following basic capabilities are expected and can be attained through Digital Engagement training:

  • Working knowledge of the content management system
  • General knowledge in writing and editing, and of the Bentley-specific standards.
  • Content input and maintenance.
  • Image optimization and placement.

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