Payroll Practices

  • Employee Deductions from Earnings

  • Direct Deposit

  • Sick, Vacation and Personal Leave Accruals 

  • Use of Sick, Vacation and Personal leave time

  • Vacation Pay Out

Employee Deductions from Earnings:

Mandatory taxes, voluntary pension, gifts, United Way, bonds, garnishments and miscellaneous deductions are deducted from every pay for monthly and all 26 pays for bi-weekly.  Health, dental Dependent Care, medical care, union dues, life insurance, long term disability are deducted from every pay for monthly and 24  pays for bi-weekly.

College core pension is calculated every pay period on base earnings at 10%, effective January 1, 2004..   More information on benefits is available at: HR Web Site.

Direct Deposit:

Direct Deposit is required for all employees..  If you have any questions or concerns about direct deposit, please call us, 781-891-2154.   Pay stub information is available on-line via MyBentley. If your direct deposit information changes, please contact us immediately at, Payroll_Dept@bentley.edu.

Personal, Sick and Vacation Leave Accruals:

All full-time staff receive two personal days per fiscal year.  Nine and ten month staff receive one personal day per fiscal year.

Sick and Vacation Accruals for all eligible employees are calculated monthly.

Bi-Weekly full-time employees:

less than 5 years of service: 
8.75 hrs per month vacation 
7 hrs per month sick

greater than 5 years of service: 
11.667 hrs per month vacation
7 hrs per month sick

Union employees accrue according to current contract.  
Campus Police accrue according to 40 hour policy.

Bi-Weekly part-time employees based on scheduled hours
(minimum 17.50 hrs per week, 12 months)

less than 5 years of service: 
(# of base hours per week/35*105/12) per month vacation
(# of hours/35*84/12) per month sick
i.e. 17.50/35 = .50*105 = 52.50/12 = 4.38 hrs per month vacation
i.e. 17.50/35 = .50*84 = 42/12 = 3.50 hrs per month sick

greater than 5 years of service: 
(# of base hours per week/35*140/12) per month vacation
(# of hours/35*84/12) per month sick

Exempt (35 hrs/week), 12 months per year 
11.667 hrs per month vacation
7 hrs per month sick

9-10 month employees are given vacation and sick time according to their scheduled hours.

Use of Sick, Vacation and Personal leave time:

During the payroll process, if monthly exempt staff or bi-weekly non-exempt staff have less than their regularly scheduled hours on the time sheet or attendance report, we fill it in with vacation or personal hours. We automatically change sick time to vacation or personal if sufficient sick time is not available. We swap vacation for personal, if vacation time is not available and vice-versa. We will not swap vacation or personal time for sick time.

For Campus Police and those under a collective bargaining agreement, we  call the department to get permission to swap time. If you go unpaid, be aware that it will be reflected in your college paid pension. According to the Vacation Policy you may not go unpaid for vacation if you have time available. 

We make every effort to contact the employee to advise them we are swapping time. We try to pay all bi-weekly non-exempt staff and monthly exempt staff in full every pay period. 

Vacation Pay Out:

Upon receiving a final attendance report, Payroll will pay out unused, accrued vacation time in accordance with college policy;  Employees whose employment ends will be paid for their accrued vacation balance, up to a maximum of 2 years worth of vacation time. Any accrued vacation time above the maximum is forfeited.  Post-dated timesheets/attendance reports are not accepted.