Student Payroll FAQs

(frequently asked questions) 

Why didn't I get paid?
May I work over 20 hours per week? 
What authorization is needed to work over 20 hours?
I am a non-resident alien. What should I claim?
What tax forms do I need to file my taxes for April 15th? 
I received these forms and I don't know what they are? 
Do I have to be on Direct Deposit? How do I enter my hour on Banner Web?
What do I do if I have problems entering my time on Banner Web?

 

Why didn't I get paid ?

The following situations can result in your paycheck not being ready on time.

  • Your employment paperwork was not completed. 
    Call Student Employment x 2968.

  • You did not Submit your hours via Banner Web to be approved.  Contact your supervisor.

  • Your time was not approved by your supervisor.  Contact your supervisor.  

  • We missed you in the system. 
    We will pay you manually.

Since its hard to know which of these situations may apply to you, start with the first and work down the list. Most likely, it has something to do with your paperwork (student employment action form) being incorrect, incomplete or not received. Or your is I9, W4 or M4 is missing. Student employment will contact you if there is a problem. If you do not respond to their call, you will not be paid.

 

May I work over 20 hours per week?

During college breaks (such as Christmas and Spring breaks) and during summer, working more than 20 hours per week is permitted. During the academic year, working more than 20 hours per week is only permitted by special permission. International students may never work more than 20 hours per week while classes are in session (due to Visa restrictions). Please call Student Employment (x 2968) for details.

 

 

What authorization is needed to work over 20 hours during the academic year?

You need to file (in writing) a “Petition to the Dean”. A form is available at the Academic Advising Office LaCava 298 or at the Registrar’s counter. You should make a case to support the benefit of extending work hours along with your personal strategy to stay in good academic standing.

 

I am a non-resident alien. What should I claim?

 

Non-resident aliens are required to claim Single 1 NR  per pay period, regardless of their marital status, per the Circular E (employer guide to withholding taxes) issued by the IRS. There are a few exceptions. Please contact Payroll for more information.

 

What tax forms do I need to file my taxes for April 15th?

If you are a resident of Massachusetts, you should visit their Web Sitehttp://www.state.ma.us and go to the forms section to get a Massachusetts Resident tax form or you may E file (if they send you a form). If you are a non-resident, you must use a 'Nonresident' Massachusetts tax form. 
For filing Federal Taxes, you must use either E-file (which is sent to you by mail) or you may use 1040 or 1040ez for US residents, or 1040NR for non-resident alien. You should go to the IRS web site ((http://www.irs.gov/formspubs/index.html) to determine which form is right for you.
 

I received these forms and I don’t know what they are?

 

  • 1042S 
    For international students. Issued on or before March 15th. This is used with any W2’s you receive to file your taxes.

  • 1098T 
    Hope and Life Long learning credit. You may be able to use this when filing your taxes.

  • W2 
    This is for Work Study wages or Work Proceeds earned while working at the College. It is issued on or before January 31st.

Tax instruction seminars are held every year in February or March for non-resident aliens by the International Department. You should try to attend. Call them at 781-891-2829 to find out the details and dates of these seminars.
 

Do I have to be on Direct Deposit?

Students are required to be on Direct Deposit. Forms are available in Student Employment, Payroll and on this web site.

 

 

How do I enter my hour on Banner Web?

 

Please print out instructions, Banner Web Time Entry

 

What do I do if I have problems entering my time on Banner Web?

 

These are the most common Banner Web Time Entry Errors.  If the problem persists contact the Payroll Office, at 781-891-2154.