Forms

Forms for Supervisors

Required Employment Forms

Employment Guidelines

This document is a suggested contract between your student employee and your department. It covers general professional practices for your office including attendance, conduct, attire, and confidentiality. This form is only a suggested guide and should be tailored by you to meet any specific needs of your department.

Change Form

Supervisors should use this form as a means to update information originally reported on the Authorization Form. For merit increases, you must also complete and submit the Student Evaluation Form.

Student Evaluation Form

Supervisors are required to complete a performance evaluation for each student they employ at the end of both the Fall and Spring semesters as well as the summer season.

Evaluations are important tools which allow supervisors to communicate to students how well they are meeting expectations. Fall evaluations, for example, can provide students with goals for improvement while Spring and Summer evaluations can be used in the re-hire process and in evaluating students for merit increases.

The form is standardized and allows for both supervisor and student comments.

Employment Verification Letter

All student employees must have a social security number to be placed on the University's payroll and begin working on-campus. The Department of Homeland Security will not assign social security numbers to Bentley University students who are non-US citizens, unless the department's hiring supervisor completes and signs the Bentley "employment verification" letter. Please make sure the letter is printed on Bentley letterhead.

When you interview international students, please make sure you ask whether or not a student has a Social Security Card. If they need to apply for one, please keep in mind that they can not start working for you until they bring a letter from the Social Security Office confirming that they have applied for a social security number. The letter should be brought to our office to be documented and an email will be sent to the supervisor clearing them to begin working.

I-9 Employment Eligibility Form

All first time employees are required to complete a federal I-9 form at the Student Employment Office before they can begin working and earning a paycheck.

The following table describes acceptable documentation that can be used to establish your identity and eligibility to work in the US. Original documents must be produced at the time the form is completed. Please note that some documents published on List A are no longer acceptable and have been manually crossed off. We will update the link as soon as the Department of Homeland Security publishes a revised version.

M-4 Massachusetts Withholding Exemption Certificate

All first time employees are required to sign federal and state withholding forms and submit them to the Student Employment Office before they can begin working and earning a paycheck.

Once you have completed an original M-4, any changes to your withholding exemptions must be submitted to the Payroll Office on a new form.

W-4 Federal Withholding Exemption Certificate

All first time employees are required to sign federal and state withholding forms and submit them to the Student Employment Office before they can begin working and earning a paycheck.

Once you have completed an original W-4, any changes to your withholding exemptions must be submitted to the Payroll Office on a new form.