Policies and Procedures
Event Lottery Procedures
The Cooperative Program Board (CPB) has a system by which student organizations can reserve dates for future student social events. This system is called Event Lottery. The Event Lottery begins Tuesday, April 1st, 2008 for events planned for fall 2008 and spring 2009. A student social event is defined as a dance, party, concert, game show, fashion show, talent show or similar event which:
- Anticipates attendance of 100 or more students (and/or guests)
- Alcohol is planned to be served (Note that alcohol service is only permitted at events scheduled Wednesday - Saturday)
- Events that are open to the public
The following dates cannot be selected for events:
- Saturday, October 4th, 2009
- March 7 - March 15th, 2009
- Friday, April 4th, 2009
All planned student social events must participate in the Event Lottery.
Please read through the guidelines below. If you have any question, e-mail Paul Stanish or call Student Activities at x2700.
- Student organizations should submit one request for each student social event (as defined above) that they would like to hold during the academic year. Exceptions would be a series event (i.e. Wednesday Pub series for the entire year) may submit one application. The Event Lottery will consider dates for the full academic year as opposed to only the semester.
- Organizations that do not have an event at the moment, or only can plan some of their events are encouraged to submit what they can. Organizations may secure dates through MCS once Event Lottery decisions are made for the upcoming semester. Note: Securing dates with MCS does not guarantee the event will take place.
- Student organizations are not restricted to a minimum number of events per year, excepting those events requiring a metal detector. Organizations may hold only one metal detector event per semester. Exceptions may be made to this policy only after consultation with the CPB Advisor and Campus Police representative.
- Organizations wishing to extend building hours must obtain permission before doing so.
- After the applications for the Event Lottery have been turned in and dates have been assigned, then organizations will be allowed to reserve other dates during the fall/spring semester.
- A hard copy of the event Application will be placed in each student organization's mailbox. In addition, Event Applications will be e-mailed directly to the President and Vice President of each student organization. Student organizations must submit Event Applications to Student Activities (STU 330) by a date to be determined.
- A subgroup of CPB, with membership from the office of Student Life, Meeting and Conference Services, Facilities Maintenance and the CPB Chair will review applications and allocate dates for events.
- If the events are different enough in scope, space is available and the campus can support them, more than one event may be scheduled on the same date.
- Once dates are allocated through the event Lottery for the academic year, all remaining dates become open through the regular MCS reservations.
- If a student org. requests a date through MCS that is open, the request will then be forwarded on to CPB for approval.
- If a student organization cancels an event, there is no penalty providing the cancellation occurs three weeks before the event. If the event is canceled under the three week deadline, the group may reschedule if approved by the CPB Board.
- If MCS receives a request for an event that request will be forwarded to the CPB Board for final approval from the CPB Board.
- All requests for events must be submitted to the Conference Center at least four weeks before a scheduled event.
