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Campus Events

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Last Updated: August 25, 2020

Student Events

​​​​​​In alignment with the Phase III guidance for the Commonwealth of Massachusetts released on July 6, indoor gatherings on campus are limited to no more than 25 people, and no more than 8 people per 1000 square feet. Updated state guidelines, released on August 11, cap outdoor gatherings at no more than 50 people, while not exceeding more than 25% of any venue capacity. The new outdoor limit applies to non-tented spaces.  

Students seeking to hold events on campus must first submit the event for the approval of Student Programs and Engagement (SP&E) via this form. Events that have not been authorized by SP&E may not be held.


On-Campus Events Checklist

Reserving Space for In-Person Events

Student organizations must submit a request for in-person campus events, off-campus/travel events, vendor service and other needs. Please wait to book space in EMS until having submitted an initial form. This allows time for groups to hear back from AIA regarding fall trimester budget adjustments as well as time to reimagine or adjust events as needed. Remember, too, that no in-person events can take place without prior written approval by SP&E. 

Tents

There are four outdoor tents available for student organizations to book; each has a maximum capacity of 25 people. These tents function as student dining space for part of the day, so furniture — chairs and round tables — is permanently set. Lighting is provided to extend use into the evening.

The Bentley Arena

Event space in the Bentley Arena is available only in the Cube room, located on the concourse; its maximum capacity is eight people. The facility does not allow for the safe circulation of air that would be required to hold floor events during the pandemic.

Student-Sponsored Travel

No student organization sponsored travel outside of the Commonwealth of Massachusetts will be permitted or approved for the duration of the fall trimester. Any in-state travel will not be permitted without prior written approval from SP&E. Travel must also comply with the following requirements:

  • No more than 25 individuals traveling. The size of the group must comply with state policies (a maximum of 8 people per 1,000 square feet) for the venue they are traveling to.
  • Mode of transportation cannot include common carriers such as buses. Personal vehicles only.
  • Travel must only be for day trips. No overnight travel is permitted.
  • All on-campus policies remain in effect when off campus.

Students hoping to conduct in-state student organization sponsored travel must complete this form

Athletic Events

The Northeast-10 Conference, in an effort to curb the spread of COVID-19 and keep student-athletes safe, has suspended intercollegiate athletics competition this fall, through Dec. 31, 2020. At Bentley, team activities, practices and training opportunities will be held in compliance with Bentley and NCAA guidelines.  

Bentley and other Northeast-10 schools have been working hard to prepare to reopen campuses this fall, consulting with public health experts and relying on medical guidelines to create safe learning environments. Holding an intercollegiate athletics season would go against some of the same social distancing requirements, travel restrictions and limits on group gatherings that we are enacting to protect our health and safety on campus this fall. 

For more information, see the “Athletics” section of the Frequently Asked Questions.
 

Read the Announcement