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Campus Events

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Last Updated: Jan 12, 2021

Student Events

​​​​​​In alignment with the Phase III guidance for the Commonwealth of Massachusetts released on July 6, indoor gatherings on campus are limited to no more than 25 people, and no more than 8 people per 1000 square feet. Updated state guidelines, released on August 11, cap outdoor gatherings at no more than 50 people, while not exceeding more than 25% of any venue capacity. The new outdoor limit applies to non-tented spaces.  

Students seeking to hold events on campus must first submit the event for the approval of Student Programs and Engagement (SP&E) via this form. Events that have not been authorized by SP&E may not be held.


On-Campus Events Checklist

Reserving Space for In-Person Events

Student organizations must submit a request for in-person campus events, off-campus/travel events, vendor service and other needs. Please wait to book space in EMS until having submitted an initial form. This allows time for groups to hear back from AIA regarding fall trimester budget adjustments as well as time to reimagine or adjust events as needed. Remember, too, that no in-person events can take place without prior written approval by SP&E. 

Tents

There are four outdoor tents available for student organizations to book; each has a maximum capacity of 25 people. These tents function as student dining space for part of the day, so furniture — chairs and round tables — is permanently set. Lighting is provided to extend use into the evening.

The Bentley Arena

Event space in the Bentley Arena is available only in the Cube room, located on the concourse; its maximum capacity is eight people. The facility does not allow for the safe circulation of air that would be required to hold floor events during the pandemic.

Student-Sponsored Travel

No student organization sponsored travel outside of the Commonwealth of Massachusetts will be permitted or approved for the duration of the fall trimester. Any in-state travel will not be permitted without prior written approval from SP&E. Travel must also comply with the following requirements:

  • No more than 25 individuals traveling. The size of the group must comply with state policies (a maximum of 8 people per 1,000 square feet) for the venue they are traveling to.
  • Mode of transportation cannot include common carriers such as buses. Personal vehicles only.
  • Travel must only be for day trips. No overnight travel is permitted.
  • All on-campus policies remain in effect when off campus.

Students hoping to conduct in-state student organization sponsored travel must complete this form

Athletic Events

The Northeast-10 Conference Council of Presidents has announced that it will suspend all intercollegiate athletics competition and championships this winter – an extension of its fall 2020 suspension – to curb the spread of COVID-19 and protect the members of its college communities. At Bentley, the suspension will affect men’s and women’s basketball, swimming and diving, and track and field. 

As with the cancellation of the fall season, student-athletes will continue to be allowed to practice, train and participate in team activities as long as all health and safety protocols are followed, including wearing face coverings at all times and participating in the weekly screening test program.

Men’s hockey at Bentley, which plays in the Atlantic Hockey Association, is not impacted by this decision and will continue to compete in adherence with strict health and safety protocols. 

The Northeast-10 is committed to a return to competition for spring sports, whose 2020 seasons were cancelled at the start of the pandemic. The conference plans a decision in January about the possible resumption of fall competitions.   

Read the Announcement