Policies and Procedures

   
Academic Integrity Dropping A Course
Academic Performance Grading
Adding A Course Graduation
Attendance  
Auditing A Course Honors
Brandeis/Regis Exchange Internships
Class Designation Leave of Absence
Course Away Pass/Fail
Course Load/Overload Registration

Course Substitutions

Repeating A Course

Credit Hours

Transfer Credit
Cross-Registration Tutorials
Declaring or Changing a Major Validation
Declaring a LSM Withdrawal from the University
Directed Study  

Academic Integrity

Learning is a privilege that demands responsibility. At Bentley, students and faculty are members of an academic community that support integrity both inside and outside the classroom. The expectation at Bentley is that students will take advantage of the opportunity for intellectual development and, in doing so, will conduct themselves in a manner consistent with the standards of academic integrity. When these standards are violated or compromised, individuals and the entire Bentley community suffer.  Students who engage in acts of academic dishonesty not only face university censure but also may harm their future educational and employment opportunities The students of Bentley, in a spirit of mutual trust and fellowship, aware of the values of a true education and the challenges posed by the world, do hereby pledge to accept the responsibility for honorable conduct in all academic activities, to assist one another in maintaining and promoting personal integrity, to abide by the principles set forth in the Honor Code, and to follow the procedures and observe the policies set forth in the Academic Integrity System.  The Bentley Honor Code formally acknowledges the necessity for students to take responsibility for their own ethical behavior. Through this code, all students are expected to maintain academic integrity in their own work. In addition, students are expected to take responsible action when there is a reason to suspect academic dishonesty. Success of the code depends upon each student’s good will to care enough for other students to counsel them to abandon dishonesty for their own sake and that of the community.  Thus, the Honor Code asks all students to share responsibility for maintaining the integrity of Bentley academics.

See the Student Handbook for more detailed information.

Academic Performance

The academic performance committee monitors overall academic performance and accumulated failures. Any student whose overall or term GPA is below 2.0 or who has excessive failures may be subject to academic warning, academic probation, suspension, dismissal or any other restriction the committee deems appropriate.

A freshman student whose overall average is less than 1.9, and a sophomore, junior, or senior whose overall average is less than 2.0, is placed on academic probation. Students failing more than six different courses are subject to permanent dismissal from the university.

The academic performance committee takes appropriate action depending on individual records and situations. Such actions include reducing the student’s course load, requiring various counseling activities, requiring attendance in the study skills course, suspension and, ultimately, dismissal from the university.

Students subject to such action are contacted individually and must follow the directions of the academic performance committee. Bentley assumes no responsibility for students who act contrary to the committee’s decisions. In addition, continued inadequate academic performance may affect a student’s eligibility for federal financial assistance.

A student on academic restriction is subject to review by the academic performance committee. A student on probation, whether academic or disciplinary, is strongly advised to review nonacademic commitments and to withdraw from those activities that are not essential to university life. Members of varsity athletic teams must attain a cumulative average required under NCAA rules to participate in the intercollegiate athletic program.

Students who are suspended (normally for a one-year period) may reapply in writing to the associate dean for academic services. The deadline for reapplication is March 1 for a fall semester re-entry and October 1 for a spring semester. Students must present evidence that they should be readmitted, and complete an academic contract with the Office of Academic Services.

Any student whose academic performance is below standard is strongly urged to maintain close contact with his or her academic advisor and the Office of Academic Services. Bentley and its academic and administrative staff are dedicated to helping students achieve their educational goals. However, it is the student who holds ultimate responsibility for success and who must take the appropriate steps to ensure that he or she remains in school.

Attendance

Students are expected to attend all class meetings; there is a no “cut allowance.” Students must be registered and in class prior to the start of the second week of classes. If a student has not been in attendance by the first class of the second week, the student will need faculty and department chair approval to enter the class.  Instructors retain the right to deny admission to a course to any student who wishes to enroll after the first week of classes. 

After the second week, students may not register for a class and may not attend classes for which they are already registered (if they have not attended before that time). The full attendance policy is described in the Bentley University Undergraduate Student Handbook and available at http://www.bentley.edu/files/student-handbook-2012-2013_3.pdf.  (See page 55).

Declaring or Changing a Major 

Policy: Students are encouraged to declare a major in the first semester of their sophomore year. Students may, however, change majors as often as they choose. 

Procedure: 

  • Log into MyBentley
  • Select Student Self-Service from the left munu
  • Choose Main Menu
  • Undergraduate day/evening
  • Student Services
  • At the bottom of the menu, choose add/change major/minor
  • Choose the major or minor you want to change to then hit submit (note:  you must have a major in order to declare a minor)
  • Confirm changes
  • Print form and obtain the signature of the department chair or designee of the intended major on the form

Part-time evening students should have the form signed by an academic advisor in the Office of Academic Services.

Advising Issues: Because all BS majors, except Mathematical Sciences, share the same General Education and Business Core requirements, there is tremendous flexibility in changing a major prior to beginning major courses.  However, once students have begun a major, there are some logistical considerations: 

  • The major in Corporate Finance and Accounting and the major in Information Systems Audit and Control both have a 30-credit major requirement. The curriculum is somewhat complex because of the pre-requisite structure and will require careful planning. Also, these majors have only 1-2 open business-related electives.  All students should be encouraged to meet with a departmental adviser.  
  • Management and Marketing majors have two business-related electives in the major, and include two unrestricted electives and 1-2 business-related electives. Therefore, these programs, along with Managerial Economics, are the most accommodating for later major changes.  
  • The Managerial Economics major combines economics with a variety of other concentrations.  
  • Accountancy, Corporate Finance and Accounting, Computer Information Systems, and Information Systems Audit and Control involve a relatively lock-step progression through their major courses. See degree requirements under Majors and Minors and with a departmental advisers for assistance in planning for these majors. 
  • BA Majors may complete no more than 25 percent of their course work (10 courses) through business courses.

top of page

Other Resources:

Major selection workshops are scheduled each semester through the Office of Academic Services and the Academic Advising Center.  See the program schedule for upcoming events.

The academic advisors in the Academic Advising Center are available to speak with students and are able to create degree requirement summaries for a variety of majors so that students will know how their courses will fit into a new program. 

The Miller Center for Career Services provides a wide variety of career development services - personal counseling, workshops, on-line services - to assist students in making the connection between their major and possible careers.

top of page

Adding or Dropping Courses

Adding Courses:

Policy: Students may add courses through the first week of the semester only. Courses may be dropped through the second week. If a course is dropped during the second week, a student's tuition may be impacted.

Procedure: Courses may be added or dropped through MyBentley. Students must obtain the approval of the department chair to add a course that is closed.

Students with Financial Holds: A student with a financial hold may not add courses to his or her schedule without first meeting with Student Financial Services. Students may drop courses, but they must do so in person at the Registrar's Office by completing a Course Change form.

Withdrawing from Courses:

Policy: Students may withdraw from courses during the first two-thirds of the semester. These withdrawal deadlines are strictly enforced.

Procedures: Students may withdraw from a course via MyBentley or by filing a "Course Change Form" with the Registrar's Office (RAU 111). Students are not required to have sign-off from faculty instructors. Under extenuating circumstances (e.g., serious illness), students may petition the Office of Academic Services (LIN 21) for a late withdrawal.

Advising Issues: While there are certainly legitimate reasons to withdraw from a course, students may find it worthwhile to explore opportunities for additional academic support to be able to succeed: working with the course instructor, seeking help through the Learning Center, and obtaining one-on-one tutoring may be advisable. Some red flags: 

Withdrawing from a course could:

  • impact financial aid (refer student to financial aid counselor). 
  • delay completion of an important course pre-requisite, thus jeopardizing timely completion of a necessary sequence. 
  • put a student in violation of the course attempt policy.

top of page

Course Substitutions

Policy: Any student may substitute another course for a failed elective. While only the new course grade will calculate into the students GPA, all courses and grades continue to appear on the transcript.

Procedure: Student must fill out a "Course Substitution Form" at the Registrar's Office (RAU 111).

top of page

Credit Hours

Bentley University follows Federal regulations and New England Association of Schools and Colleges (NEASC) guidelines in the definition of credit hours. At Bentley, one credit hour "reasonably approximates not less than: (1) One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester, or the equivalent amount of work over a different amount of time.”

top of page

Repeating a Course

Repeating a Passed Course:

Policy: The university’s policy on repeating courses is designed to help the student meet the cumulative averages (overall and major) required for graduation. If a student’s cumulative and/or major GPA is below a 2.0, s/he can repeat a passed course in which the grade is below 2.0.

Procedure: Students must obtain prior authorization of both the chairperson of the department in which the student is majoring and the Registrar before the third week of the semester.

Repeating a Failed Course:

Policy: Students can repeat or substitute for a failed course.

There is a maximum number of failures in different courses that is permitted. A student who enters Bentley as a

First year or first year transfer 6
Sophomore transfer                5
Junior or Senior                       4

Failures exceeding these numbers may result in dismissal from the university.

Procedure: No paperwork is necessary if the student is retaking the same course (same course designator: e.g., IT 101 failed, retaken as IT 101). If the student is substituting a different course, a “Course Substitution Form” must be filed with the Registrar before the end of the third week of the semester.

Course repeat restriction: Students are permitted to repeat or substitute for a course only twice after the original attempt. This includes grades of F, W, and AU (Audit).

Auditing Courses

Policy: For Undergraduate Students Only. Audit status is given for a course in which students participate, and for which they pay full tuition, but do not earn credit. A student is permitted to audit any course being offered by the university provided he or she obtains permission from the instructor. Students may take the examinations for the course, but receive no credit for them.

Procedure: Audit must be declared before the end of the third week of classes with the requirements for the retention of such status to be spelled out by the individual instructor to the student. If the requirements are not fulfilled, the AU can be changed to a W. After the first three weeks, the AU cannot status cannot be changed to a credit status. Audit forms must be filed with the Registrar's Office.

top of page

Pass/Fail

As Bentley attracts more highly qualified students and offers a greater range of challenging courses, the pass/fail option has become a way for interested students to risk taking elective courses that are intellectually challenging without jeopardizing their GPA as long as they pass the course as defined below.

Policy:  Available for sophomores, juniors and seniors (class code 3-8);

  • The pass fail option can be used for one (1) course in your Bentley curriculum.
  • A pass/fail option can only be used for courses that are Business electives, Arts and Science electives, or Unrestricted electives.
  • Students are not permitted to use pass/fail grades toward their General Education, Business Core and Major requirements.
  • That pass/fail option may be used for courses taken in a minor.
  • That pass/fail option may not be used for Honors courses.
  • Certain BA majors are not able to use the Pass/Fail option for the Business minor.
  • 5-year students are restricted from taking pre-program required courses or courses for advanced credits standing as pass/fail.
  • Students may not use the pass/fail option for courses taken in Bentley-sponsored education abroad programs.
  • Students may not use the pass/fail option for internships, directed studies, tutorials, SL 120, SL 121, or study tour courses.
  • An academic department may request that a particular course be excluded from the pass/fail option.  Exclusions are noted with “not eligible for P/F” along with course prerequisites on the on-line course listings and in the registration booklet.

 

Grading Scale:

  • Faculty will submit numerical grades that will be converted by the Registrar's Office.  The pass/fail designation will be updated after all grades are received.
  • When converting numerical grades, students electing this option will receive a grade of "P", "D", or "F".
    • A "P" (1.7 to 4.0) will earn academic credit and is not calculated in the term and cumulative GPA.
    • A "D" (.7 to 1.3) will earn academic credit and is calculated in the term and cumulative GPA. A grade value of 1.0 will be used in calculating the term and cumulative GPA.
    • An "F" will not earn academic credit and is calculated in term and cumulative GPA. 

    Procedure:

  • Students must complete and sign a Pass/Fail Declaration Form and submit it to the Registrar's Office. Forms are available at the Registrar's Office, the Office of Academic and online in the virtual kiosk.
  • The form must be received prior to the end of the add/drop period. No faculty member or department chair can waive this deadline.

The decision is irrevocable.  Be sure to check the accuracy of your declaration. No changes will be permitted after the deadline.

top of page

Leave of Absence

Policy: A full-time day student may choose to take a leave of absence for any number of reasons. While not actively engaged in course work at Bentley, these individuals are considered to have a special student status and must be in good standing with all departments of the University. Courses taken elsewhere during a leave of absence fall under the Course Away Policy.

Part-time students are not required to take a formal leave of absence except under certain financial aid conditions. Part-time students receiving aid should consult a counselor in the Financial Assistance Office.

Procedures: A student begins the formal leave of absence process at the Office of Student Affairs, STU 330, x. 2161. See the Student Handbook for more detailed information.

top of page

Withdrawal from the University

Policy:  A full-time student who is unable to continue attending Bentley must officially withdraw from the University. Mere absence from class does not constitute official withdrawal from the University nor does it reduce financial obligation.

Procedures: Full-time day students must begin the process by contacting the Office of Student Affairs (x. 2161). Part-time students should contact the Office of Academic Services (x. 2803). See the Student Handbook for details.

top of page

Grading

Policy: Students are required to earn a passing grade of at least 0.7 in each course.  Please see the Pass/Fail/D option for additional grading information.

Grade Equivalent Alphabetical Equivalent Numerical Equivalent
4.0 A 95-100
3.7 A- 90-94
3.3 B+ 87-89
3.0 B 83-86
2.7 B- 80-82
2.3 C+ 77-79
2.0 C 73-76
1.7 C- 70-72
1.3 D+ 67-69
1.0 D 63-66
0.7 D- 60-62
0 F below 60

 

Final Course Grade Dispute Policy

In very rare instances, students may dispute a course grade. Such cases will be considered by a faculty-led review process described in the Bentley University Undergraduate Student Handbook and available at http://www.bentley.edu/files/student-handbook-2012-2013_3.pdf.  (See page 55-56).  The Bentley University administration, including deans, has no authority to change course grades.

Grade Point Average

The grade point average is obtained by multiplying the course grade by the semester hours of credit the course carries, and dividing the total quality points earned by the total semester hours of course work taken. Passing grades, ranging from .7 to 4.0 earn quality points; failures and incomplete grades are recorded as F and I, respectively, and earn no quality points. For example: 

Course Grade Semester Hours  Quality Points
3.7  3   11.1
2.7  3 8.1
2.0 3 6.0
2.3 1.5 3.45
F 3 0.0
  13.5 28.65

Grade point average:  28.65/13.5=2.12

Incompletes are recorded as "I" and are not counted in computing grade point averages. However, incompletes must be cleared within 60 days into the next semester: Spring and Summer I or II "incompletes" must be made up within 60 days into the fall semester; fall "incompletes" must be made up within 60 days of the start of the spring semester. 

top of page

Class Designation

The class designation is officially determined by the Registrar, quite apart from the number of semesters a student has attended college. It is based on the total number of courses a student has passed or for which a student has received officially recorded transfer or proficiency credit.

Classification Passed Credits Class Code
1st semester freshman  0-14.5 1
2nd semester freshman 15-29.5 2
1st semester sophomore 30-44.5 3
2nd semester sophomore 45-59.5 4
1st semester junior 60-74.5 5
2nd semester junior 75-89.5 6
1st semester senior 90-104.5 7
2nd semester senior  105 and up 8

See Window Policy.   

top of page

Academic Honors

President's List

A President's List is published each semester to identify all full-time students who complete at least 12 course credits in the semester with a qualifying GPA of 3.7 or better (real, not rounded), and with no course grade below 3.0.  Part-time students must complete at least 12 course credits in a calendar year with the qualifying GPA noted above. The President's List for part-time students is compiled in October, based on the previous Fall, Spring and Summer sessions. 

Dean's List

A Dean's List is published each semester to identify all full-time students who complete at least 12 course credits in the semester with a qualifying GPA of 3.3 or better (real, not rounded), and with no course grade below 2.0. Part-time students must complete at least 12 course credits in a calendar year with the qualifying GPA noted above. The President's List for part-time students is compiled in October, based on the previous Fall, Spring and Summer sessions.

Graduation Honors

Honors are awarded at Commencement to degree recipients who have completed, at the university, at least 30 semester hours toward an associate’s degree or 45 semester hours toward a bachelor’s degree. The following standards apply:

3.8 or better Summa cum laude (bachelor’s degree)
Highest honors (associate’s or certificate)
3.6-3.799 Magna cum laude (bachelor’s degree)
High honors (associate’s or certificate) 
3.4-3.599 Cum laude (bachelor’s degree)
Honors (associate or certificate)

Bentley Honor Society

The Bentley Honor Society has the following characteristics:

  • Membership is restricted to full-time or part-time juniors and seniors who have completed a minimum of 30 semester hours at Bentley.
  • Juniors are eligible for membership if they have completed 75 semester hours and are in the top 5 percent of their class.
  • Seniors are eligible if they have completed 102 semester hours and are in the top 10 percent of their class.
  • Determination for membership is made twice a year, after the fall and spring semester.

top of page

Graduation

Policy: Bentley confers degrees three times per year, matching the date of the meetings of the Board of Trustees:

  • Students completing requirements in the summer session are considered October/November graduates;
  • Students completing requirements in the fall semester or wintersession are considered February/March graduates;
  • Students completing requirements in the spring semester are considered May graduates.

Bachelor's degree students may participate in the May commencement exercises as "walkers" if they are within 6 credits of completing their graduation requirements, as long as all other criteria are met (i.e., overall and major GPA are 2.0 or higher, all financial obligations have been met). The actual degree will be conferred and graduation honors determined when all course work has been completed.

Associate degree recipients must complete all degree requirements to participate in commencement exercises.

Concentration certificate students do not participate in the formal commencement, but are conferred once all requirements are met.

Procedures: All degree and certificate recipients must file a petition to graduate with the Registrar's Office through MyBentley. Petitions are due early in the semester in which courses are to be completed - see the Academic Calendar for specific dates. Late petitions will be subject to late fees of $50 or $100.

top of page

Registration

All continuing students—full-time day or part-time evening—register through MyBentley.

Full-time Day Students:  
Fall Registration:  Preceding April 
Spring Registration: Preceding November 
Summer Registration: Preceding April through start of Summer II

Students access web registration grouped by class code and alpha categories.

Part-time Evening Students

Continuing part-time evening students have on-going open access to on-line and web registration from the start of their access through the first week of classes.

Fall Registration:  Begins late July
Wintersession/Spring: Begins early December 
Summer I and II:   Begins mid-April

New students register in writing by submitting a registration form to the Registrar's Office. 

Course Pre-requisites

All undergraduate students enrolled in degree programs are screened for satisfactory completion of pre- and co-requisites, including class standing. Under extenuating circumstances, department chairs may waive a prerequisite. Chairs may not waive class standing requirements except for professionally qualified adult students.

Window Policy

The window policy permits students slightly short of class standing requirements to enroll for upper-level business courses as follows:

Sophomore standing 21 credits 
Junior standing 51 credits 
Senior standing 81 credits

Other MyBentley Services

Students may access the following information through MyBentley:

  • course schedule
  • grades

top of page

Course Load/Overload Policy

Policy: Standard course load is defined as follows:

Full-time day students: 12 to 16.5 credits
Part-time evening students: 9 credits

Day students may take a course overload of 18 credits without permission if their cumulative GPA is 2.7 or higher (Seniors with a GPA of 2.0 or higher). Day students with a GPA below 2.7 must attain permission to take an overload. New day students may not register for 18 hours until they have completed one semester of study at Bentley.

Procedure: Submit a written petition to the Office of Academic Services, LIN 21 during the Drop/Add period.

top of page

Bentley-Brandeis-Regis Exchange

Policy: Full-time day students may enroll in courses not offered at Bentley at Brandeis University or Regis College through a cross-registration agreement among these institutions, subject to permission from the Brandeis or Regis faculty member.

Procedure: Authorization from Jane Ellis (LIN 21, x. 2904) and Patricia Rogers (RAU 111, x. 2297) is required.

top of page

   Transfer Credit

Policy: Any 3-credit course (semester hours) from an accredited college or university in which a student has received a grade of C (2.0) or higher is potentially transferable. Courses are evaluated for content comparability. Courses that carry fewer than 3 semester hours of credit may be combinable for credit.  For additional details, please see the Transfer Credit guidelines for transfer students.

Procedure: Transfer credit is evaluated by the Undergraduate Admissions Office. Students must submit official transcripts from their previous institution. If a course has not been previously evaluated by the University, a course description or syllabus may be requested.  Appeals of transfer credit may be directed to the Assoiciate Dean in the Office of Academic Services (x. 2803).

top of page

Course Validation

Policy: Our AACSB International accreditation requires that upper-level business courses from non-AACSB International institutions be validated either by sequential course or validation exam before transfer credit is awarded.

Procedure: Students should consult the Registrar's Office or the Office of Academic Services. Students must complete a "Course Validation Form" with the Registrar's Office to indicate whether a course will be validated by exam or by a sequential course. Validation exams are scheduled through the Registrar's Office several times each semester.

top of page

Internships

Student Eligibility for credit internships:

  • Junior-level or senior-level standing—see department guidelines for specific course prerequisites
  • Minimum GPA of 3.0 (Finance 2.7 and IDCC is 3.3)
  • Approval of departmental internship coordinator prior to acceptance of internship

Tuition: All internships that are approved for credit will be assessed tuition. Internship courses are subject to all tuition refund deadlines as well as the deadline policies for add, drop, and withdrawal.

Course requirements vary by department, but usually include weekly journals, a term paper, and meetings with the internship coordinator. Minimum work hours are established by individual departments, ranging from a minimum of 12 hours per week for 12 weeks to 35 hours per week for Fall, Spring, or Summer sessions. Internships last for one semester only or through the full Summer Sessions and end when the semester ends.

Maximum credits: Students may pursue a maximum of two 3-credit internships during the undergraduate program.  Only one internship (3 credits) can be used in your major field of study.

Registration: Students should register for an internship during registration period and must register no later than the "add/drop" period of the semester during which the work is done, unless otherwise approved by the Internship Coordinator. That is, if you are working during the summer, you must officially register for a summer internship.

Not all internships are considered credit-worthy, and not all students qualify to pursue an internship for credit. It is important that you meet with the appropriate internship coordinator to determine what sort of internship opportunity is available to you. The Office of Career Services can also provide you with resources to help you find a suitable internship.

For financial reasons, many companies are now offering internships only if they are awarded credit. This is designed primarily to allow companies to offer unpaid internships without tax consequences. Unfortunately, unless both the student and internship meet the criteria for credit, Bentley cannot award credit simply to comply with company requirements. The Center for Career Services will send a letter explaining our policy to the company—some will accept this, others won’t. If you find yourself in that situation, do talk with CCS. We urge you to determine the company's policy, your eligibility and your internship's eligibility for credit before accepting or beginning your internship.  Departmental Internship coordinators can be found here.

top of page

Directed Study

Policy: Qualified students can, under the guidance of a faculty member, undertake directed study to conduct in-depth investigation or analysis of a specialized topic. To be eligible, students must have a 3.0 cumulative average; or a 3.3 cumulative average for the previous two semesters; or a 3.3 cumulative average in at least 12 credit hours within the curriculum area the directed study will be done. Students may not take more than two directed study courses in any semester. Students may apply directed study credits only as electives, or, with departmental permission, as credit for major courses.

Procedure: Interested students should submit a directed study proposal in writing to the appropriate faculty member. Upon faculty approval, the proposal, along with a petition, is forwarded from approval to the department chairperson and the associate undergraduate dean. (Juliet Gainesborough, MOR 312, x. 2868 for arts and science courses or Dorothy Feldmann, MOR 305B, x. 2782 for business courses).

top of page

Tutorials

Policy: Tutorials enable students to complete a regular course when it is not offered in the university's schedule. All academic regulations apply to tutorials, and students register under the course's regular catalogue number.

Procedure: To initiate a tutorial, students must have a special need for the proposed course, e.g., the course is needed to complete a degree at a particular time. Approvals are required from the appropriate faculty member, department chairperson and associate undergraduate dean. (Juliet Gainesborough, MOR 312, x. 2868 for arts and science courses or Dorothy Feldmann, MOR 305B, x. 2782 for business courses).

top of page