Holiday Policy for Non-Exempt Employees

The following provisions are in effect immediately and apply to non-exempt employees who work at least 17.5 hours per week for at least nine months each year.

Non-exempt employees who work on a national holiday will be paid for the hours worked at the straight time rate, or if more than 40 hours, at the one-and-one-half time rate, plus regular straight time pay equivalent to 2 times the hours worked on the holiday. The national holidays are New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day.

Non-exempt employees who work a Massachusetts or University holiday will be paid for the hours worked, at the straight time rate, or if more than 40 hours, at the one-and-one-half time rate, plus regular straight time pay equivalent to the hours worked on the holiday. Massachusetts or University holidays are Martin Luther King, Jr. Day, President's Day, Patriot's Day, Columbus Day, Veteran's Day, the Day after Thanksgiving, and the week in between Christmas and New Year's Day.

All regular and overtime hours must be recorded by the employee on the bi-weekly time sheet. Managers must give permission, record and give signature approval for holiday pay when an employee works on a holiday.

This policy does not apply to non-exempt employees who are in the bargaining unit and are covered by a union contract.

Non-exempt employees who work for University Police work a schedule that requires them to work four days on and two days off. This 4/2 schedule results in additional time off for these employees during the year. The national holidays are defined as Thanksgiving Day, Christmas Day and New Year's Day for University Police employees. Memorial Day, Independence Day and Labor Day are treated the same as Massachusetts and University holidays.

Employees must be regularly scheduled to work on the holiday in order to receive the holiday pay.

The following examples illustrate how non-exempt pay should be calculated and recorded.

Example 1: A non-exempt employee who works every day

Date/Day Event Worked Additional Pay
Dec 20 Monday Regular workday 7 hrs  
Dec 21 Tuesday Regular workday 7 hrs  
Dec 22 Wednesday Regular workday 7 hrs  
Dec 23 Thursday University Holiday 7 hrs 7 hrs holiday
Dec 24 Friday University Holiday 7 hrs 7 hrs holiday
Dec 25 Saturday National Holiday 5 hrs @ 1.0

2 hrs @ 1.5

14 holiday
Dec 26 Sunday Weekend 7 hrs 7 hrs week-end
Dec 27 Monday University Holiday 7 hrs 7 hrs holiday
Dec 28 Tuesday University Holiday 7 hrs 7 hrs holiday
Dec 29 Wednesday University Holiday 7 hrs 7 hrs holiday
Dec 30 Thursday University Holiday 7 hrs 7 hrs holiday
Dec 31 Friday University Holiday 5 hrs @ 1.0

2 hrs @ 1.5

7 hrs holiday
Jan 1 Saturday National Holiday 7 hrs @ 1.5 14 hrs holiday
Jan 2 Sunday Weekend 7 hrs 7 hrs week-end
Jan 3 Monday Regular workday 7 hrs  
Jan 4 Tuesday Regular workday 7 hrs  
Jan 5 Wednesday Regular workday 7 hrs  
Jan 6 Thursday Regular workday 7 hrs  
Jan 7 Friday Regular workday 5 hrs @ 1.0

2 hrs @ 1.5

 

Example 2: A non-exempt employee who works every day except Christmas and the day after

Date/Day Event Worked Additional Pay
Dec 20 Monday Regular workday 7 hrs  
Dec 21 Tuesday Regular workday 7 hrs  
Dec 22 Wednesday Regular workday 7 hrs  
Dec 23 Thursday University Holiday 7 hrs 7 hrs holiday
Dec 24 Friday University Holiday 7 hrs 7 hrs holiday
Dec 25 Saturday National Holiday 0 hrs  
Dec 26 Sunday Weekend 0 hrs  
Dec 27 Monday University Holiday 7 hrs 7 hrs holiday
Dec 28 Tuesday University Holiday 7 hrs 7 hrs holiday
Dec 29 Wednesday University Holiday 7 hrs 7 hrs holiday
Dec 30 Thursday University Holiday 7 hrs 7 hrs holiday
Dec 31 Friday University Holiday 7 hrs 7 hrs holiday
Jan 1 Saturday National Holiday 5 hrs @ 1.0

2 hrs @ 1.5

14 hrs holiday
Jan 2 Sunday Weekend 7 hrs 7 hrs week-end
Jan 3 Monday Regular workday 7 hrs  
Jan 4 Tuesday Regular workday 7 hrs  
Jan 5 Wednesday Regular workday 7 hrs  
Jan 6 Thursday Regular workday 7 hrs  
Jan 7 Friday Regular workday 5 hrs @ 1.0

2 hrs @ 1.5

 

Example 3: A University Police non-exempt employee who works a 4/2 schedule

Date/Day Event Worked Additional Pay
Dec 20 Monday Regular workday 8 hrs  
Dec 21 Tuesday Regular workday 8 hrs  
Dec 22 Wednesday Regular workday 8 hrs  
Dec 23 Thursday University Holiday 8 hrs 8 hrs holiday
Dec 24 Friday University Holiday 0 hrs  
Dec 25 Saturday National Holiday 0 hrs  
Dec 26 Sunday Weekend 8 hrs 8 hrs holiday
Dec 27 Monday University Holiday 8 hrs 8 hrs holiday
Dec 28 Tuesday University Holiday 8 hrs 8 hrs holiday
Dec 29 Wednesday University Holiday 8 hrs 8 hrs holiday
Dec 30 Thursday University Holiday 0 hrs  
Dec 31 Friday University Holiday 0 hrs  
Jan 1 Saturday National Holiday 8 hrs 16 hrs holiday
Jan 2 Sunday Weekend 8 hrs  
Jan 3 Monday Regular workday 8 hrs  
Jan 4 Tuesday Regular workday 8 hrs  
Jan 5 Wednesday Regular workday 0 hrs  
Jan 6 Thursday Regular workday 0 hrs  
Jan 7 Friday Regular workday 8 hrs