Skip to main content

Master Contracts

The following directory profiles the most frequently used Bentley University campus-wide Master Contracts. With regard for Bentley standards and adherence to contractual commitments, the Bentley community is required to purchase goods and services offered through such vendors, regardless of respective order procedure.

Many Master Contracts are negotiated independently by our office; others are negotiated by affiliated buying groups and consortia.  Each contract is negotiated on behalf of Bentley or a buying group by pooling buying power to obtain favorable pricing and contract terms.

These buying groups include: the Educational and Institutional Cooperative; the Massachusetts Higher Education Consortium; and The Boston Consortium. 

Contract pricing is based upon a committed aggregate purchasing volume for the specific good or service.  Each contract is governed by terms and conditions that protect the interests of Bentley. The directory also identifies companies that are considered ‘preferred vendors.’ These are recommended companies that do not have formal contracts with Bentley.

This directory should be used as a desk reference. When needing to make a departmental purchase or contacting a vendor, simply refer to the directory for contact as well as contract information.  Each profile provides necessary guidelines for order placement.

Additionally, web addresses and links are listed under each respective profile. Visiting these sites enables a customer to view products and services offered.

This directory, a valuable resource to members of the Bentley community, enables efficient and effective navigation of the ordering  process.

Car Rentals

Enterprise Rent-a-Car
Address: 140 Moody Street, Waltham, MA 02453
t: 781.894.6770
www.enterprise.com

National Car Rental
www.nationalcar.com

Corporate Account #XZ10784/BEN
Leisure Account #XZ10786/BEN

Description of Services Offered: Provides vehicle rental for short term and long term use. Drivers must be 21 years of age.

Vehicle Use Policy: Before renting a vehicle all faculty, staff and work study students must contact the Risk Management Office to acquire and complete a campus vehicle use application and obtain a copy of Bentley's Vehicle Use Policy.  Long term rentals must be discussed with the Risk Management Office at extension 2226 to determine insurance coverage requirements.

Note:  Due to their inherent risk of operation, Bentley no longer supports the rental of 15 passenger vans.  As such, securing a school bus or chartered equipment is a viable alternative.  For preferred service providers of school and charter bus service, please visit the master contract for Bus Charters or contact Procurement and Campus Services at extension 3456 for assistance.

How to Order: Contact Enterprise Rent-a-Car or National Car Rental directly to acquire pricing on available equipment.

How Billing is Handled:  Purchasing or Travel Card for business travel; personal credit card for leisure travel.

Lodging 

The Westin Waltham Hotel 
Address: 70 Third Avenue, Waltham, MA 02452 
t: 781.290.5600 or 800.937.8461 
f: 781.890.7576 
Account representative: Johanna Bernard 
t: 781.290.5687 
e: johanna.bernard@westinwalthamboston.com
Website

Hilton Garden Inn 
Address: 420 Totten Pond Road, Waltham, MA 02451 
t: 781.890.0100 or 877.782.9444 
f: 781.890.4446 
Account representative: Darrell Smith 
t: 781.419.1754 
e: Darrell.smith@hilton.com
Website

Embassy Suites Boston/Waltham 
Address: 550 Winter Street, Waltham, MA 02452 
t: 781.890.6767 or 800.362.2779 
f: 781.890.9097 
Account representative: Keith Vienneau 
t: 781.487.4235 
e: keith.vienneau@hilton.com
Website

HYATT House – Boston/Waltham 
Address: 54 Fourth Avenue, Waltham, MA 02451 
t: 781.290.0026 or 888.344.9288 
f: 781.290.0037 
Account representative: Lauren Copenhaver 
t: 781.373.6055 
e: lauren.copenhaver@hyatt.com
Website

Boston Marriott – Burlington 
Address: 1 Burlington Mall Road, Burlington, MA 01803 
t: 781.229.6565 or 844.631.0595 
f: 781.2704144 
Account representative: Rick Lofria 
t: 781.221.6614 
e: rick.lofria@marriott.com
Website

Boston Marriott – Newton 
Address: 2345 Commonwealth Avenue (Route 30) Newton, MA 02466 
t: 617.969.1000 or 844.631.0595 
f: 617.969.8464 
Account representative: Jane Khoury 
t: 617.630.3505 
e: jane.khoury@marriott.com
Website

Crowne Plaza Boston Newton 
Address: 320 Washington Street, Newton, MA 02458 
t: 617.969.3010 or 877.227.6963 
f: 617.630.2977 
Account representative: Eric Krusell 
t: 617.630.2923 
e: ekrusell@crowneplazanewton.com
Website

The Ritz Carlton 
Address: 10 Avery Street, Boston, MA 02111 
t: 617.574.7100 or 844.267.7944 
f: 617.574.7203 
Account representative: Claire Timm 
t: 617.574.7138 
e: Claire.timm@ritzcarlton.com
Website

    Office Furniture

    Bentley University has adopted a standard compliment of office furniture including desks, desk and guest chairs, tables, and file cabinets.

    How to Order: For all furniture purchase, please contact Procurement and Campus Services to arrange for an office visit to measure as needed, or to discuss options involved. 

    Note:  All furniture purchases require at least a 6- to 8-week lead time from the date of order placement.

    How Billing is Handled:  Office furniture orders of $5,000 or greater will require a Purchase Order.  Orders of less than $5,000 may be placed using a Purchasing Card.

    Customized Stationery and Business Cards

    To ensure college standards are met, all orders for departmental stationery and business cards are centrally placed through the Marketing Communication Department.  To place an order for related letterhead, envelopes, labels or business cards, please contact the Marketing Communication Department at extension 2077, or log on to the Online Stationery Ordering Portal.

    Textbooks

    Vendor: Barnes and Noble, Bentley College Bookstore
    Account Representative: Chuck Ouligian
    Address: Collins Hall, Ground Floor

    t: 781.891.3107
    f: 781.891.2421

    e-mail:  Textbooks_GA@bentley.edu
    website: www.bentley.bncollege.com

    Description of Services Offered: Per a campus-wide agreement, Barnes and Noble provides all course-related textbooks for Bentley.

    How to Order: When requesting available course materials, contact Barnes and Noble directly at extension 3107.

    How Billing is Handled: Course materials are directly charged to the department's cost center.

    Master Contract Directory

    A Guide to Campus-wide Contracts and Preferred Vendors:

    Business Travel
    Copiers
    Office Supplies
    Promotional Products
    Mail Services and Express Mail
    Trophies and Awards
    Water and Coffee Service
    Internal Catering
    Food and Beverage Vending