Frequently Asked Questions:

What is the mileage reimbursement rate?

Beginning on January 1, 2026, the standard mileage rates for the use of a car will be 72.5 cents per mile driven for business use.

When do I need to have my paperwork submitted to make the check run?

Checks are run once a week, on Tuesdays. In order to make that check run, your paperwork should be submitted to the Accounts Payable Office by Monday of that week. In the event of a Monday holiday, paperwork should be submitted the prior Friday.

Policies and Procedures

• Bentley Travel Policy
• Business Expense P

General Inquiries:

Rauch 016, 781.891.2174
ga_acctspay@bentley.edu

Tax Exempt Certificates

Policies and Procedures

FAQs regarding AP procedures

• FY25 Financial Statements
• FY25 Narrative
• FY24 Financial Statements
• FY24 Narrativ

In developing the annual budget and quarterly forecasts, managers should keep the following in mind:

Budget:

Forecasts are done quarterly and represent where the University expects to be at year-end relative to the budget.  They enable the Trustees, President and Vice Presidents to measure the success of the University's financial objectives for the year.

Because the first quarter forecast (Sept) is completed early in the year, only key managers (of large operations) are asked to participate.  Other managers who are aware of major variances at this point should contact the Office of Financial Operations.

Salaries and fringe benefits comprise nearly 60% of total operating expenses.*  To ensure that the University is able to meet its short and long-term goals, it is important that spending in these two areas, in particular, remain within the approved budget.  The current policy regarding staff salaries is as follows:

The annual budget development cycle begins in mid-October and runs through June, though managers should expect to submit their requests by early November.  Managers are notified when the BannerWeb forms have opened, and have approximately 4-6 weeks to complete their requests, though individual VP's may request to review them prior to final submission.