For Students
How do I apply for a job on campus?
To apply you will login to your Workday and go click on the Student Employment icon and then click on “Find Job Students.”
If I was awarded Federal Work Study, will I be guaranteed a job?
Jobs are not guaranteed for any student. If you have an FWS award, it is up to you to apply for open positions so that you can earn your FWS award amount. Student Employment positions are open only to FWS recipients at the start of each academic year, fall semester, so you will have less competition in finding a job. However, you should start your job search as soon as possible.
I've been hired. What do I need to do next?
Once you accept your job offer, check your Workday in box. You will need to complete onboarding tasks before you will be allowed to start working. There are no exceptions to this policy. If you are a returning student employee and have completed the onboarding tasks in the past, you may not have any onboarding tasks in your in box. Your supervisor (Job Manager) will contact you about your work schedule and other details. Please be aware that Federal Work Study is taxable.
Can my student employment earnings be credited to my account?
No, payment for hours worked, whether under the Federal Work Study program or the Bentley Work Program, is issued on bi-weekly basis. Direct deposit is required and is one of your onboarding tasks in Workday.
Can I have more than one on campus job during the academic year?
You may have more than one job on campus, as long you do not work in excess of 20 hours per work week in total (the week runs from Sunday to Saturday). Keep in mind that you may reach your FWS award limit prior to the end of the academic year
If I do not earn all of my Federal Work Study award, can I use the remainder next year?
Unearned work awards cannot be carried over to the next academic year or summer semester.
For Supervisors
How do Job Managers/Supervisors contact Student Employment?
Job Managers can either call during business hours or email seHelp@bentley.edu, which is an email just for Job Managers/supervisors and is monitored by the Student Employment team. Please do not email individuals as this could cause a delay in getting a response to you.
Are there any Workday job aids for supervisors?
Yes, please refer to our list below.
Create a Job Requisition (Non-Grant Funded)
Create a Job Requisition (Grant Funded)
Post Job Task
Unpost Job Task
Repost Job Task
Notification of Job Applicant and Hiring Process - Full Steps
Notification of Job Applicant and Hiring Process - Quick Steps Version
Hiring Multiple Students
Student Declines Job Offer
Student Declining Offer due to Error
Revised Workday Student Employment Reports
Do I need to complete evaluations for Student Employees?
Job Managers should complete a performance Evaluation Form for each student they employ at the end of both the Fall and/or Spring semesters as well as the summer season. Evaluations are important tools that allow supervisors to communicate to students how well they are meeting expectations. Fall evaluations, for example, can provide students with goals for improvement while Spring and Summer evaluations can be used in the re-hire process and in evaluating students for pay increases. The form is standardized and allows for both Job Manager and student comments.
How can I increase a student’s hourly pay, terminate their job, or update their position?
Supervisors should use the Change Form as a means to update information originally submitted in Workday. For pay increases, you must also complete and submit the Evaluation Form.
Is there any training available for Job Managers?
Contact the Student Employment Manager (SEM) at sehelp@bentley.edu for access to a recorded training or to schedule a customized training.