Academic Calendar 2023-2024
July 2023
July 1 | Sabbatical Application Materials due to Department Chairs |
July 31 | Department Chairs submit completed Sabbatical Application Packets to Sabbatical Committee |
Also in July: • Department Chairs with sabbatical applicants should be coordinating collection of sabbatical support letters this month as well as preparing Department Chair letter of support. |
August 2023
August 28 | New Faculty Orientation |
August 28 | Welcome Back Session for Department Chairs |
August 31 |
Convocation General Faculty Meeting Annual Research Showcase |
Also in August: • Welcome back email from Chairs – reminders for start of classes, etc. • Encourage attendance at Annual Research Showcase. |
September 2023
September 5 | Fall Classes Begin |
September 11 |
Last day for students to add or swap classes |
September 15 | Focal area 1 and 3 core course coordinators need to submit their 1 year look back reviews to CPC (can email to Erin Kelley) |
September 18 |
Drop period ends Last day to request a pass/fail grade |
September 22 | Preferred Adjunct lists due to Mystica Alexander |
September 26 |
CIC: New Permanent Course Proposals due CIC: Study Abroad Course Proposals due |
September 28 | Chairs receive spring course recommendations for both graduate and undergraduate scheduling from the Registrar’s Office |
Also in September: • Ensure classroom visit schedule is ready and assignments have been distributed for necessary AY23-24 visitations. • Women in Business Summit takes place on 9/16 (Admissions will be reaching out to some faculty for workshop assistance) |
October 2023
October 1 | Admissions: Fall Open House |
October 2 | Summer grant report due to Dean and Department Chair |
October 2 | Fall Newsletter items due to Molly Mastantuono |
October 3 | CIC: Experimental/Special Topics Course Proposals due (if planning to offer in winter/spring 2024) |
October 9-10 | Fall Break |
October 13 | Enter schedules for Winter Session and Spring 2024 by 11:59 pm |
October 17 | Distinguished Lecturer Applications due to Department Chair |
October 23 | Submit three items to be featured on the Department Website to Molly Mastantuono (MarCom) |
October 30 | Spring course schedule goes live for student viewing |
Also in October: • Chair Succession Planning: Departments with chairs whose terms are ending June 30th should be deciding on reappointment or identifying a successor in October-November |
November 2023
November 5 | Admissions: Academic Exploration Day |
November 6 | Undergraduate Winter Term Registration |
November 6-7 | Graduate Spring Term Registration; Graduate Winter Registration |
November 10 | Last day to Withdraw from a Fall Course |
November 13 | Waitlists open |
November 13-16 | Undergraduate Spring Term Registration |
November 17 | Department Recommendation Letter due to Distinguished Lecturer Candidate |
November 22-24 |
Thanksgiving Break |
Also in November: • The end of November is a good time to contact your faculty and start collecting for your administrative assistant’s holiday gift. • Check with your faculty on the status of necessary classroom visits/evaluations. • Get ready for the end-of-the-semester department email which generally gets sent out shortly after the Thanksgiving break. • November and December - Chairs meets with BSC to discuss January forecast and FY25 budget |
December 2023
December 1 | Department must submit Distinguished Lecturer application and accompanying department recommendation to P&T Committee, Dean, and Provost |
December 1* | Waitlists close to students |
December 7 | Senior Lecturer promotion requests due to Deans |
December 8* | Faculty Waitlists due to Registrar’s Office |
December 11 | Last day of undergraduate classes |
December 12 |
Undergraduate Reading Day & General Faculty Meeting |
December 13 | Undergraduate Final Exams Begin |
December 18 | Last day of graduate classes |
December 19 | Undergraduate Final Exams End |
December 20 | Make up day for final exams |
Also in December: • By December 1 - Communicate and meet with Deans and Associate Deans about the department needs for the next recruitment cycle (Fall 2025). |
January 2024
January 2-21 | Winter Intensives-Undergraduate |
January 16-20 | Winter Intensives – Graduate |
January 22 | Spring 2024 semester classes begin |
January 28 | Add/swap period ends |
January 30 | Annual Martin Luther King Jr. Celebration – No Day Classes |
January 31 | Activity Reports and Planning Reports due to Chair |
Also in January: • Early January - Welcome back email from Chairs – reminders for start of classes, etc. • In January-February Business Chairs will be reviewing Faculty AACSB Qualifications • It’s not too early to start talking to this year’s tenure and promotion candidates about the process and timetable outlined in section 5 of the Faculty Manual. |
February 2024
Early February | Department spreadsheets distributed to Chairs |
February 4 |
Drop Period Ends Last day to request Pass/Fail grade |
February 5 | Summer Grant Requests due to Department Chairs |
February 5 - March 1 | Chairs have Individual performance conversations with their faculty |
February 13 |
CIC: New Permanent Course Proposals due CIC: Study Abroad Course Proposals due |
February 15* | Chairs receive fall and summer course projections from the Registrar |
February 19 | Summer Grant ranked list due to your Dean |
February 20 |
CIC: Experimental/Special Topics Course Proposals due (if planning to offer in summer/fall 2024) CIC: New Programs (to be launched in AY24-25) |
Also in February: • Begin the Annual Review Process: · Review Activity Reports, Planning Reports, and last year's Planning Reports · Write evaluations and meet with faculty to discuss evaluations and profile · Schedule your meeting slot with your Dean to discuss • Review of Summer Grant Requests • Fall and Summer Course Scheduling discussions begin. In preparation for scheduling, reach out to your faculty for their fall schedule preferences, keeping in mind the need to teach the Discovery Seminar. Your Associate Dean will reach out to you with guidance on scheduling. |
March 2024
March 1* | Enter schedule: Fall and Summer into Workday by 11:59 pm. |
March 4 - April 1 | Chairs meet with Deans to review spreadsheets and make recommendations |
March 5 | General Faculty Meeting |
March 11-15 | Spring Break |
March 25* | Fall schedule posted for student viewing |
March 29 | Emeritus requests due to your Dean |
April 2024
April 1 | Undergraduate summer registration opens |
April 1 | Graduate summer registration opens |
April 1-2* | Graduate fall registration opens |
April 8-11 | Undergraduate fall registration opens |
April 12 | Last day to withdraw from a spring course |
April 13 | Admissions: Admitted Students Day |
April 15 | University Closed (Patriots’ Day) |
April 26 | Submit three items to be featured on Department Website to Molly Mastantuono (MarCom) |
April 30 | Last day of Undergraduate Classes |
Late April | Merit Spreadsheets distributed to Chairs |
Also in April: • Draft an End-of-Semester email to faculty with reminders on items such as final exam/final class policy and expectation of attendance at Commencement. • Celebrating Women Scholars Dinner 4/12 (Admissions will be reaching out to various female faculty) |
May 2024
May 1 | Undergraduate Reading Day General Faculty Meeting |
May 2 - May 8 | Undergraduate Final Exams |
May 7 | Last day of Graduate Courses |
May 13-17 | Undergraduate May Intensive |
May 18 | Commencement |
May 19 | Mee & Adamian award nominations due |
May 20 | Last day to send letters to outside reviewers for Tenure & Promotion candidates |
Also in May: • While sabbatical applications are not due to Chairs until July 1, you may find it helpful to start talking to your faculty this spring to get a sense of sabbatical plans and to encourage them to perhaps share a draft of their application with you before July 1 so that you can offer them some helpful guidance. |
June 2024
June 30 | Catalogue edits for AY24-25 due |
*Registrar has indicated these dates are tentative