Office of the Provost

Academic Calendar 2024-2025

July 2025

July 1Sabbatical Application Materials due to Department Chairs 
July 31Department Chairs submit completed Sabbatical Application Packets to Sabbatical Committee 

Also in July:

  • Department Chairs with sabbatical applicants should be coordinating collection of sabbatical support letters this month as well as preparing Department Chair letter of support. 

August 2025

August 20P&T applications made available to the department evaluation committee 
August 25-26New Faculty Orientation 
August 28

General Faculty Meeting

Luncheon and Retiree/Emeritus Recognition Event

Convocation

Annual Research Showcase (4.30-6.30, LAC Center)

Also in August:

  • Welcome back email from Chairs – reminders for start of classes, etc.
  • Encourage attendance at Annual Research Showcase

September 2025

September 9Grad Curriculum: New Permanent Course Proposals due for Spring 2026 course(s) 
September 23Departmental P&T recommendation is delivered to P&T candidate in writing 
September 23

CIC: New Permanent Course Proposals due for Spring 2026 course

CIC: Study Abroad Course Proposals due for Spring 2026 course 

September 27Chairs receive Winter and Spring course projections from the Registrar 
September 30CIC: Experimental/Special Topics Course Proposals due (if planning to offer in winter/spring 2026) 
September 30C&P Designations to A&S Chairs 
September 30Departmental written recommendation and P&T candidate’s application package is made available to P&T Committee, Dean, and Provost 

Also in September:

  • Ensure classroom visit schedule is ready and assignments have been distributed for necessary AY25-26 visitations. 

October 2025

October 5Admissions: Fall Open House 
October 6Summer grant report due to Dean and Department Chair 
October 10Enter schedules for Winter Session and Spring 2026 by 11:59 pm 
October 17Distinguished Lecturer Applications due to Department Chair 
October 22Spring course schedule goes live for student viewing 

Also in October: 

  • Chair Succession Planning: Departments with chairs whose terms are ending June 30th should be deciding on reappointment or identifying a successor in October-November 

November 2025

November 2Admissions: Academic Exploration Day 
November 3Graduate Spring Term Registration; Graduate Winter Registration 
November 3Undergraduate Winter Term Registration 
November 4, 5, 11, and 12thUndergraduate Spring Term Registration
November 8Submit three items to be featured on the Department Website to Molly Mastantuono (MarCom) 
November 10The P&T Committee forwards its written recommendation to the P&T candidate and to the department chair 
November 17Department Recommendation Letter due to Distinguished Lecturer (DL) Candidate 
November 26-28Thanksgiving Break 

Also in November:

  • The end of November is a good time to contact your faculty and start collecting for your administrative assistant’s holiday gift.
  • Check with your faculty on the status of necessary classroom visits/evaluations.
  • November and December - Chairs meets with BSC to discuss January forecast and FY25 budget 

December 2024

December 1Department must submit Distinguished Lecturer application and accompanying department recommendation to P&T Committee, Dean, and Provost 
December 5Senior Lecturer promotion requests due to Deans 
December 10Waitlists close to students (Last day a student can add self to waitlist, also last day an offer would go out for the waitlist). Registrar clears waitlist on Dec 13th 

Also in December:

  • By December 1 - Communicate and meet with Deans and Associate Deans about the department needs for the next recruitment cycle (Fall 2026).

January 2026

January 30Activity Reports and Planning Reports due to Chair 

Also in January:

  • Early January - Welcome back email from Chairs – reminders for start of classes, etc.
  • It’s not too early to start talking to this year’s tenure and promotion candidates about the process and timetable outlined in the Faculty Manual. 

February 2025

Early FebruaryDepartment spreadsheets distributed to Chairs 
February 3Grad Curriculum: New Permanent Course Proposals due for Summer/Fall 2026 
February 6Summer Grant Proposals due to Department Chairs 
February - MarchChairs have Individual performance conversations with their faculty 
February 10

CIC: New Permanent Course Proposals due for Summer/Fall 2026

CIC: Study Abroad Course Proposals due 

February 13*Chairs receive Fall and Summer course projections from the Registrar 
February 17CIC: Experimental/Special Topics Course Proposals due (if planning to offer in summer/fall 2026) 
February 17C&P Designations to A&S Chairs 
February 20Summer Grant ranked list due to your Dean 
Feb 27*Enter schedule: Fall and Summer into Workday by 11:59 pm. 

Also in February:

  • Begin the Annual Review Process:
    • Review Activity Reports, Planning Reports, and last year's Planning Reports
    • Write evaluations and meet with faculty to discuss evaluations and profile
    • Schedule your meeting slot with your Dean to discuss
  • Review of Summer Grant Requests
  • Fall and Summer Course Scheduling discussions begin. In preparation for scheduling, reach out to your faculty for their fall schedule preferences, keeping in mind the need to teach the Discovery Seminar. Your Senior Associate Dean will reach out to you with guidance on scheduling. 

March 2026

March 3 – March 31Chairs meet with Deans to review spreadsheets and make recommendations 
March 18* Fall schedule posted for student viewing 
March 23Undergraduate summer registration opens 
March 23Graduate summer registration opens 
March 24New Programs to Grad Curriculum: For New Grad Degree Programs (including concentrations) targeted to the April 30, 2026 General Faculty meeting 
March 30Graduate fall registration opens 
March 31Emeritus requests due to your Dean

April 2026

March 31, April 1,7,8 Undergraduate fall registration opens
April 7New Programs to CIC: For New Degree Programs (including minors, majors, concentrations) to be launched in AY 2026-27 
April 11Admissions: Admitted Students Day
April 24Mee & Adamian award nominations due 
Late AprilMerit Spreadsheets distributed to Chairs 

Also in April:

  • Draft an End-of-Semester email to faculty with reminders on items such as final exam/final class policy and expectation of attendance at Commencement. 

May 2026

May 20Last day to send letters to outside reviewers for Tenure & Promotion candidates
May 22Submit three items to be featured on Department Website to Molly Mastantuono (MarCom) 
May 31Catalog edits (courses or programs) for implementation in AY 2026-27 are due 

Also in May:

  • Start talking to your faculty to get a sense of sabbatical plans and to encourage them to share a draft of their application with you before July 1 so that you can offer helpful guidance. 

June 2026

June 30Catalog edits (that do not require going through governance) for AY26-27 due 

*Registrar has indicated these dates are tentative