Office of the Provost

AY 2026-2027: Important Dates for Department Chairs

July 2026

July 1Sabbatical Application Materials due to Department Chairs
July 31Department Chairs submit completed Sabbatical Application Packets to Sabbatical Committee

Also in July:

  • Department Chairs with sabbatical applicants should be coordinating collection of sabbatical support letters this month as well as preparing Department Chair letter of support.

August 2026

August 20P&T applications made available to the department evaluation committee
August 24-25New Faculty Orientation (Full Time Faculty)
August 24New Faculty Orientation (Adjunct Faculty)
August 26New Chair’s Orientation
August 27

General Faculty Meeting

Luncheon and Retiree/Emeritus Recognition Event

Convocation

Annual Research Showcase (4.30-6.30, LAC Center)

Also in August:

  • Welcome back email from Chairs – reminders for start of classes, etc.
  • Encourage attendance at Annual Research Showcase.

September 2026

September 22Grad Curriculum: New Permanent Course Proposals due for Spring 2027 course(s)
September 22

CIC: New Permanent Course Proposals due for Spring 2027 course

CIC: Study Abroad Course Proposals due for Spring 2027 course

September 23Departmental P&T recommendation is delivered to P&T candidate in writing
September 25Chairs receive Winter and Spring course projections from the Registrar
September 29CIC: Experimental/Special Topics Course Proposals due (if planning to offer in winter/spring 2026)
September 29C&P Designations to A&S Chairs
September 30Departmental written recommendation and P&T candidate’s application package is made available by the Chair to P&T Committee, Dean, and Provost

Also in September:

  • Ensure classroom visit schedule is ready and assignments have been distributed for necessary AY26-27 visitations.

October 2026

October 4Admissions: Fall Open House
October 5Summer grant report due to Dean and Department Chair
October 9Enter schedules for Winter Session and Spring 2027 by 11:59 pm
October 17Distinguished Lecturer Applications due to Department Chair
October 21Spring course schedule goes live for student viewing
October 26Graduate Winter Registration & Undergraduate Winter Term Registration

Also in October: 

  • Chair Succession Planning: Departments with chairs whose terms are ending June 30th should be deciding on reappointment or identifying a successor in October-November

November 2026

November 2Graduate Spring Term Registration
November 3, 4, 10, and 11Undergraduate Spring Term Registration
November 8Admissions: Academic Exploration Day
November 9Submit three items to be featured on the Department Website to Jeff Yee (MarCom)
November 10The P&T Committee forwards its written recommendation to the P&T candidate and to the department chair
November 13Undergraduates may add a sixth course
November 17Department Recommendation Letter due to Distinguished Lecturer (DL) Candidate
November 25-27Thanksgiving Break

Also in November:

  • The end of November is a good time to contact your faculty and start collecting for your administrative assistant’s holiday gift.
  • Check with your faculty on the status of necessary classroom visits/evaluations.
  • November and December - Chairs meet with BSC to discuss January forecast and FY27 budget

December 2026

December 1Department must submit Distinguished Lecturer application and accompanying department recommendation to P&T Committee, Dean, and Provost
December 4Senior Lecturer promotion requests due to Deans
December 7Waitlists close to students (Last day a student can add self to waitlist, also last day an offer would go out for the waitlist). Registrar clears waitlist on Dec 11th

Also in December:

  • By December 1 - Communicate and meet with Deans and Associate Deans about the department needs for the next recruitment cycle (Fall 2027).

January 2027

January 29Activity Reports and Planning Reports due to Chair

Also in January:

  • Early January - Welcome back email from Chairs – reminders for start of classes, etc.
  • It’s not too early to start talking to this year’s tenure and promotion candidates about the process and timetable outlined in the Faculty Manual.

February 2027

Early FebruaryDepartment spreadsheets distributed to Chairs
February 2Grad Curriculum: New Permanent Course Proposals due for Summer/Fall 2027
February 5Summer Grant Proposals due to Department Chairs
February - MarchChairs have Individual performance conversations with their faculty
February 9

CIC: New Permanent Course Proposals due for Summer/Fall 2027

CIC: Study Abroad Course Proposals due

February 12*Chairs receive Fall and Summer course projections from the Registrar
February 16CIC: Experimental/Special Topics Course Proposals due (if planning to offer in summer/fall 2027)
February 16C&P Designations to A&S Chairs
February 19Summer Grant ranked list due to your Dean
February 26*Enter schedule: Fall and Summer into Workday by 11:59 pm.

Also in February:

  • Begin the Annual Review Process:
    • Review Activity Reports, Planning Reports, and last year's Planning Reports
    • Write evaluations and meet with faculty to discuss evaluations and profile
    • Schedule your meeting slot with your Dean to discuss
  • Review of Summer Grant Requests
  • Fall and Summer Course Scheduling discussions begin. In preparation for scheduling, reach out to your faculty for their fall schedule preferences, keeping in mind the need to teach the Discovery Seminar. Your Senior Associate Dean will reach out to you with guidance on scheduling.

March 2027

MarchChairs meet with Deans to review spreadsheets and make recommendations
March 16New Programs to Grad Curriculum: For New Grad Degree Programs (including concentrations) targeted to the April 29, 2027 General Faculty meeting
March 17*Fall schedule posted for student viewing
March 22Graduate summer registration opens
March 22Graduate summer registration opens
March 29Graduate fall registration opens
March 30New Programs to CIC: For New Degree Programs (including minors, majors, concentrations) to be launched in AY 2027-28
March 31Emeritus requests due to your Dean
March 30, 31Undergraduate fall registration opens

April 2027

April 6, 7Undergraduate fall registration opens
April 9 Undergraduates may add a sixth course
April 10Admissions: Admitted Students Day
April 23Mee & Adamian award nominations due
Late AprilMerit Spreadsheets distributed to Chairs

Also in April:

  • Draft an End-of-Semester email to faculty with reminders on items such as final exam/final class policy and expectation of attendance at Commencement.

May 2027

May 20Last day to send letters to outside reviewers for Tenure & Promotion candidates
May 21Submit three items to be featured on Department Website to Jeff Yee (MarCom)
May 27Catalog edits (courses or programs) for implementation in AY 2027-28 are due

Also in May:

  • Start talking to your faculty to get a sense of sabbatical plans and to encourage them to share a draft of their application with you before July 1 so that you can offer helpful guidance.

June 2027

June 15Catalog edits (that do not require going through governance) for AY27-28 due

*Registrar has indicated these dates are tentative