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Conduct Process

Movement through the Student Conduct System

An Incident Occurs

  1. A resident assistant, resident director, assistant director of the residential center, university police officer, student event staff, or other reporting party completes a report and forwards it to an appropriate supervisor.
  2. The supervisor reviews the report for clarity, sufficient information, typos, and grammatical errors.
  3. If the student conduct system is the most appropriate means of bringing resolution to the issue, the report is forwarded to the director of student conduct systems.
  4. The case is assigned to the appropriate level of the system by the director of student conduct systems and is referred to an administrative hearing officer.
  5. The student charged with policy violations is sent an email with date, time, and location of the meeting with their administrative hearing officer.

Administrative Hearing

The student meets Administrative Hearing Officer (AHO).  The AHO reviews the student’s rights, the policies they are charged with violating, reads the report and hears the student’s side of the story.  The AHO then works with the student to decide the most appropriate course of action.

The student may:

  • Admit the violation(s) and accept sanctioning from the AHO.
  • Admit the violations(s) and request a hearing before a conduct board.
  • Deny the violation(s) and request a hearing before a conduct board.

An AHO may decide that the Administrative Hearing is not the best means of resolving the case and may therefore refer it to a conduct board.  This should only be done after discussing the case and the hearing with their direct supervisor.

If the student admits responsibility, the AHO sanctions the student, if appropriate, and discusses these sanctions with the student.

The AHO discusses the behavior in question, reviews the policy, and discusses possibilities for future decision-making.  The AHO also reviews other aspects of the student’s life, such as roommate issues, academics, and campus involvement to make any other appropriate referrals.

The student maintains the right to submit an appeal.

Board Hearing

  1. If a student or the AHO feel a board hearing is the most appropriate resolution, the case will be referred to the appropriate conduct board.
  2. A time is set for the hearing and all involved persons are notified and requested to attend.
  3. All involved persons have the opportunity to speak at the hearing, ask questions via the board, and respond to information presented in the hearing.  Board members also ask questions.

After all information is gathered, the board meets privately and determines if there is enough information to find the student(s) responsible for the violation (using a preponderance of the evidence standard).

If a student is found responsible the board will review the student’s conduct history and determine appropriate sanctions.

The findings are communicated to the student by letter and/or e-mail.

The student maintains the right to submit an appeal.