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Campus

Procurement and Campus Services

Jonathan Hammond House

Welcome to Bentley University Procurement and Campus Services

Procurement and Campus Services fully supports a range of areas including our strategic sourcing and procurement function, the Corporate Card program, real estate and asset management, and the management of all outsourced campus service contracts. These include: The Conference Center at Bentley, Barnes & Noble campus bookstore and convenience store, mail services, vending services, laundry services, and all administrative programs such as business travel, office supply, records management and convenience copy.

We welcome your feedback to best provide optimal service, meet the needs of our consumer, and meet our mission. We strive to provide competent business leadership as we guide the many business processes that so greatly impact the university.

 

Doing Business With Bentley

Suppliers and service providers interested in working with the institution are strongly encouraged to download, complete, and email a Prospective Vendor Form, along with company literature, including three references, to Procurement@bentley.edu or mail to Procurement and Campus Services

Operating as a collaborative purchasing group, our office guides the procurement of goods and services through sound and ethical business practices.

Prospective Vendor Form

Payment Terms

All invoices are to be forwarded to the university's Accounts Payable Office. Bentley pays Net 30 unless otherwise agreed to and stated on the Purchase Order. Discounts for earlier payments will be considered.

Bentley University
Accounts Payable Department
175 Forest Street
Waltham, MA    02452-4705
GA_AcctsPay@bentley.edu

t: 781.891.2174
f: 781.891.3429

Tax Exemption

As a nonprofit institute of higher education, Bentley University is a tax-exempt organization. Exemption certificates are available under the Forms section of the Procurement website.

Sales Tax Exempt Number:12087625

P: 781.891.3456
F: 781.891.3152

Insurance Coverage Requirements

Any company working on the Bentley University campus is required to submit a current Certificate of Insurance to Procurement and Campus Services prior to commencement of service or work. Certificates of Insurance may be mailed or emailed to the address below:

Bentley University
Procurement and Campus Services
175 Forest Street
Waltham, MA  02452-4705
procurement@bentley.edu

t: 781.891.3456
f: 781.891.3152

Insurance Requirements

Please refer to the below current vendor insurance requirements:

General Supplier

Construction Contractor

Vendor Terms

Complete PO Terms and Conditions

  1. A Bentley issued Purchase Order number must accompany all orders placed with a supplier unless the order does not exceed $5,000.00. This rule also applies to any business conducted by student organizations.
  2. Unless specifically noted in the order, all shipments are to be sent to Bentley University Shipping and Receiving Department. Packing lists on boxes must reference Bentley's Purchase Order number.
  3. All invoices are to be forwarded to the Accounts Payable Department of the university. Any questions relative to invoices should be directed to 781.891.2174. Bentley pays net 30 unless otherwise agreed to and stated on the Purchase Order. Discounts for earlier payment will be examined.
  4. Changes in an order will be noted via an updated Purchase Order referencing the original Purchase Order number.
  5. All Bentley Purchase Orders are issued with the signature of the Executive Director for Procurement and Campus Services. 
  6. Bentley does not allow prepayments or deposits unless arranged in advance with Procurement and Campus Services.
  7. Current Certificates of Insurance must be submitted to Bentley Procurement and Campus Services by all vendors supplying services on university property prior to commencing such services. Please send all appropriate documentation as well as subsequent updated certificates directly to Procurement and Campus Services at 175 Forest Street, Waltham, MA 02452-4705 or email to procurement@bentley.edu.
  8. Bentley expects all vendors to have Equal Opportunity policies consistent with the following: Vendors must not discriminate in their employment practices on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, marital status, age, national origin, citizenship status, disability, genetic information, military or veteran status. In addition, Bentley will not condone any form of sexual harassment, either in internal employee relationships or with Bentley employees and students.

Bid Award Criteria

Procurement and Campus Services strives to achieve excellence in fair and ethical business practices.  Multiple criteria are considered in award decisions, weighted in accordance with the situation.

Such criteria may include: service offerings; price, including freight and installation charges; responsiveness of account representative; warranties; ability to meet lead times; industry experience; experience with Bentley University; references; and health of organization, both financial and operational.

In accordance with policy, Bentley does not reveal specific pricing or other information associated with bid processes or other business activities.  Vendors are requested to propose their most competitive offer upon first submittal as these are considered best and final offers.

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Procurement Staff

Executive Director
Maria Monks Serrao
mmonksserrao@bentley.edu

Associate Director, Administrative Services
Barbara MacLean, MA
bmaclean@bentley.edu

Director, Procurement and Campus Services
Jeanne Donoghue
jmdonoghue@bentley.edu

Contact Locations

Mailing Address

Bentley University
Procurement and Campus Services
175 Forest Street
Waltham, MA 02452-4705

t: 781.891.3456
f: 781.891.3152
procurement@bentley.edu

Shipping & Receiving Address

Bentley University
Shipping and Receiving Department
450 Beaver Street
Waltham, MA 02452-4705

t: 781.891.2278
f: 781.891.2082

Campus Location

Harrington House
311 Beaver Street
Waltham, MA 02452-4705

t: 781-891-3456
f: 781-891-3152

Hours of Operations

Monday through Friday*:

8:30 a.m. to 4:30 p.m.


*Closed on Fridays mid-May to mid-August