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Human Resources

Vacation Time

Bentley provides paid vacation to eligible staff and encourages employees to use their vacation each year for rest, relaxation and personal pursuits.  

Public Safety Union Vacation Time
Non-Exempt employees with less than 5 years of service accrue 1.25 days per month (15 days/year). An employee with 5 or more years of service will accrue 1.667 days per month (20 days/year). The maximum of two years’ worth of accrual is pro-rated for reduced work schedules.

Facilities Union Vacation Time
 Years of Service                        Vacation Eligibility
 Hire through < 5 years               2 weeks
 5 years through < 10 years        3 weeks
 10+ years                                   4 weeks
 

Vacation Accruals
Paid vacation time is accrued over 26 pay periods:

Classification

Regular Schedule

Annual Vacation Accrual

Full-time exempt employees35 hours per week140 hours
(4 weeks per year)
 40 hours per week160 hours
(4 weeks per year)
Full-time non-exempt employees with less than five completed years of service35 hours per week105 hours
(3 weeks per year)
 40 hours per week120 hours
(3 weeks per year)
Full-time non-exempt employees with five or more completed years of service35 hours per week140 hours
(4 weeks per year)
 40 hours per week160 hours
(4 weeks per year)
Part-time employees, exempt and non-exemptMore than 17.5 hours/week, less than 35 hours/weekPro-rata based on regularly scheduled hours, employment classification and length of service

Employees will be allowed to go into arrears by a week (hours determined by their weekly schedule).

 

Vacation accruals occur each pay cycle. Vacation accruals may cease while an employee is on an unpaid leave of absence, with the exception of Military Leave.  Employees receiving STD benefits will accrue vacation, if eligible for paid vacation, but cannot use time accrued while they are receiving STD benefits until they have ceased receiving those benefits.

Using Vacation Time

Employees must request vacation time in advance from their supervisors, and follow any procedure for requesting vacation time established by their local department.  Supervisors may deny a request if business needs cannot accommodate the request, if other employees have already scheduled vacations at that time, or if the request is not made with enough advance notice.

Non-exempt employees can use accrued time in quarter-hour increments.  Exempt staff who are absent for 4 or more hours in a workday, but less than a whole day, must record 4 hours. 

Exempt employees who take off less than four hours are expected to make up their work in a timely manner.

Summer Schedule

Employees who work the compressed work week during Bentley’s Summer Schedule and who use vacation time will be required to use the number of hours they would be scheduled to work (i.e. 8.75 hours per day for a 35-hour per week employee and 10 hours per day for a 40-hour per week employee).

Maximum Accruals

Vacation may be accrued up to the maximums set forth below. Once an employee has reached the maximum accrual, additional accruals will cease until the accrued amount falls below the maximum.

Classification

Regular Schedule

Maximum Accruals
Full-time exempt employees35 hours per week280 hours (8 weeks)
 40 hours per week320 hours (8 weeks)
Full-time non-exempt employees with less than five completed years of service35 hours per week210 hours (6 weeks)
 40 hours per week240 hours (6 weeks)
Full-time non-exempt employees with five or more completed years of service35 hours per week280 hours (8 weeks)
 40 hours per week320 hours (8 weeks)
Part-time employees, exempt and non-exemptMore than 17.5 hours/week, less than 35 hours/week 8 weeks (hours will vary based on employee’s Part-Time schedule) 

Termination of Employment

Employees will be paid for all accrued, unused vacation when their employment with Bentley terminates.  An employee’s last day of employment must be the last day actually worked and cannot be a vacation day or a personal day. 

 

Date last revised:  February 2024