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Vacation Time

Bentley provides paid vacation to eligible staff and encourages employees to use their vacation each year for rest, relaxation and personal pursuits.  

Vacation Accruals

Paid vacation time is accrued over 26 pay periods:

Classification

Regular Schedule

Annual Vacation Accrual

Full-time exempt employees

35 hours per week

140 hours

(4 weeks per year)

 

40 hours per week

160 hours

(4 weeks per year)

Full-time non-exempt employees with less than five completed years of service

35 hours per week

105 hours

(3 weeks per year)

 

40 hours per week

120 hours

(3 weeks per year)

Full-time non-exempt employees with five or more completed years of service

35 hours per week

140 hours

(4 weeks per year)

 

40 hours per week

160 hours h

(4 weeks per year)

Part-time employees, exempt and non-exempt

More than 17.5 hours/week, less than 35 hours/week

Pro-rata based on regularly scheduled hours, employment classification and length of service

 

**Temporary change effective 3/16/2020- Employees will be allowed to go into arrears by a week (hours determined by their weekly schedule).

 

Vacation accruals occur each pay cycle. Vacation accruals may cease while an employee is on an unpaid leave of absence, with the exception of Military Leave.  Employees receiving STD benefits will accrue vacation, if eligible for paid vacation, but cannot use time accrued while they are receiving STD benefits until they have ceased receiving those benefits.

Using Vacation Time

Employees must request vacation time in advance from their supervisors, and follow any procedure for requesting vacation time established by their local department.  Supervisors may deny a request if business needs cannot accommodate the request, if other employees have already scheduled vacations at that time, or if the request is not made with enough advance notice.

Non-exempt employees can use accrued time in quarter-hour increments.  Exempt staff who are absent for 4 or more hours in a workday, but less than a whole day, must record 4 hours. 

Exempt employees who take off less than four hours are expected to make up their work in a timely manner.

Summer Schedule

Employees who work the compressed work week during Bentley’s Summer Schedule and who use vacation time will be required to use the number of hours they would be scheduled to work (i.e. 8.75 hours per day for a 35-hour per week employee and 10 hours per day for a 40-hour per week employee).

Maximum Accruals

Vacation may be accrued up to the maximums set forth below. Once an employee has reached the maximum accrual, additional accruals will cease until the accrued amount falls below the maximum.

Classification

Regular Schedule

Maximum Accruals

Full-time exempt employees

35 hours per week

280 hours (8 weeks)

 

40 hours per week

320 hours (8 weeks)

Full-time non-exempt employees with less than five completed years of service

35 hours per week

210 hours (6 weeks)

 

40 hours per week

240 hours (6 weeks)

Full-time non-exempt employees with five or more completed years of service

35 hours per week

280 hours (8 weeks)

 

40 hours per week

320 hours (8 weeks)

Part-time employees, exempt and non-exempt

More than 17.5 hours/week, less than 35 hours/week

 8 weeks (hours will vary based on employee’s Part-Time schedule) 

Termination of Employment

Employees will be paid for all accrued, unused vacation when their employment with Bentley terminates.  An employee’s last day of employment must be the last day actually worked and cannot be a vacation day or a personal day. 

 

Date last revised:  March 2020