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Housing Policies

Early Move-in Policy

Only pre-approved students who are part of a university sponsored program are allowed to move into campus early. All other students are not allowed under any circumstance to move into your on-campus residence prior to the official campus opening.

You're expected to abide by all University policies during the early move-in period. At this time, policy violations will be taken more seriously than during the academic year. Alcohol and drug violations (especially if they involve hosting or first-year students) will be taken especially seriously.

Policy violations will likely result in your immediate removal from housing, and you'll have to find off-campus accommodations. Depending on the violation, your status as a resident student—or even as a Bentley student—could be in jeopardy.

Academic Policy

All students in housing must maintain a full time status and be registered for 12 or more credits per semester to live in university housing. Requested exceptions to this policy must be submitted in writing to the Residential Center.

Below is the University's attendance policy for all students as defined by Academic Services:

Students are expected to attend all class meetings; there is a no “cut allowance.” Students must be registered and in class prior to the start of the second week of classes. If a student has not been in attendance by the first class of the second week, the student will need faculty and department chair approval to enter the class.  Instructors retain the right to deny admission to a course to any student who wishes to enroll after the first week of classes. 

After the second week, students may not register for a class and may not attend classes for which they are already registered (if they have not attended before that time).

The full attendance policy is described in the Bentley University Undergraduate Student Handbook.

Community Billing Program

The Residential Center and Facilities Management take great pride in the condition of the buildings that our students reside in. We hope that all students view these communities as their home, and respect them as such. When damages occur to common areas within the residence halls (hallways, bathrooms, stairwells, lobbies, lounges, laundry rooms, basements, elevators, etc.), the Residential Center is sometimes unable to determine who is responsible for these actions and the burden of clean-up and repair then falls onto the Facilities Management staff. Therefore, the University will assess common area damages equally among the residents of the floor/building, when responsibility is not able to be determined.

According to the 2018-2019 Bentley University Student Handbook, "If damages occur to common areas within buildings (hallways, bathrooms, stairwells, lobbies, lounges, laundry rooms, basements, elevators), responsibility cannot be ascertained and thus the damage charge can be assessed equally among the residents in the floor/building. For the purpose of community billing, common area damages are defined as trash, vandalism (broken exit signs, broken glass, broken windows, damaged ceiling tiles, etc.), bodily fluids, fire extinguisher discharge, and furniture removal. Residents or the guest(s) of residents who damage community areas of a residence hall are strongly encouraged to accept responsibility. Damages may result in fines being assessed directly to the students’ account for labor, repair or replacement cost. Students will be informed upon discovery of community damage or vandalism. The residents of the area in question will be informed of the community billing process."

Goals of Community Billing

  • Develop a sense of responsibility for the communal environment within our residence halls.
  • Maintain cleaner and healthier environments for all students.
  • Ensure the custodial staff can spend time on regular maintenance of the residence hall rather than excessive damage.

Community Billing Process 

  1. University Staff discovers vandalism/damage
  2. University Staff notifies Facilities of vandalism/damage
  3. University Staff takes photos of damage, writes/submit a report through the Conduct System
  4. Photos and report are sent to Residence Director and Assistant Director of the Area in question
  5. Photos and reports are forwarded to Associate Director of the Residential Center and Assistant Director of Housing Operations from Residence Director or Assistant Director
  6. Associate Director of the Residential Center and Assistant Director of Housing Operations work with Facilities to determine the cost
  7. Assistant Director of Housing Operations emails Residence Director and Assistant Director with associated cost
  8. Residence Director sends out an email to the student community where the damage occurred. The Residence Director will provide students with the report and photos of the damage.
  9. Students are given two weeks to examine the information and/or come forward to accept responsibility for the damage. The Residential Center will look into students who accessed the building during the time of the vandalism. The Residential Center will review footage from cameras when applicable. If no one is identified to have caused the damage, the floor/community will be notified that the cost will be split among the residents.
  10. Charges for community billing are final.

Assistant Director of Housing Operations will send information to Student Financial Services for damage billing.

Damage Billing Policy

Upon your move in, you must complete a Room Condition Report (RCR) which identifies existing damage (for which you will not be held responsible). After your move out, a professional staff member will inspect your space for existing damage or necessary cleaning required to bring the space back to its original condition.  Any damages noted will be compared to your original move in RCR and those damage charges will be negated before billing your student account.  

Spring Damage Billing Timeline 

  • May 6—11: Inspections occur of all residence halls (by Residence Directors, after space is completely vacated by all residents)
  • May 22: Notifications sent to all residential student who incurred damage/cleaning charges including information on the damage billing appeals process
  • May 31: Last day to appeal any damage billing charges
  • June 4: Students notified of the status of their appeal through their Bentley email account

Charges and Appeals

Once inspections conclude, charges will be levied based on the location of the damage.  If issues arise in common area spaces (e.g., kitchen, hallways, bathrooms), charges will be split among all current residents.  If issues arise in bedrooms, charges will be split among roommates. All or any part of the $100 damage deposit is credited to you at the end of the year, after damage and other assessed fees are deducted. Credits are posted directly to your student account.  Should your bill be in excess of $100, a debit will read on your account.  

With your help, it is our goal to have the buildings left in acceptable condition, and in turn, to keep the charges to a minimum.

For charges that may be assessed should your space not meet the acceptable standards, review the damage billing rates.