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Housing Processes

Use the tabs below to learn more about the Housing Policies and Processes:

Early Move-In Policy

Only pre-approved students who are part of a university sponsored program are allowed to move into campus early. All other students are not allowed under any circumstance to move into your on-campus residence prior to the official campus opening.

You're expected to abide by all University policies during the early move-in period. At this time, policy violations will be taken more seriously than during the academic year. Alcohol and drug violations (especially if they involve hosting or first-year students) will be taken especially seriously.

Policy violations will likely result in your immediate removal from housing, and you'll have to find off-campus accommodations. Depending on the violation, your status as a resident student — or even as a Bentley student — could be in jeopardy.

Academic Policy

All students in housing must maintain a full time status and be registered for 12 or more credits per semester to live in university housing. Requested exceptions to this policy must be submitted in writing to the Residential Center.

Below is the University's attendance policy for all students as defined by Academic Services:

Students are expected to attend all class meetings; there is a no “cut allowance.” Students must be registered and in class prior to the start of the second week of classes. If a student has not been in attendance by the first class of the second week, the student will need faculty and department chair approval to enter the class.  Instructors retain the right to deny admission to a course to any student who wishes to enroll after the first week of classes. 

After the second week, students may not register for a class and may not attend classes for which they are already registered (if they have not attended before that time). The full attendance policy is described in the Bentley University Undergraduate Student Handbook.

The above excerpt about attendance can be found HERE

Community Billing Program

The Residential Center and Facilities Management take great pride in the condition of the buildings that our students reside in. We hope that all students view these communities as their home, and respect them as such. When damages occur to common areas within the residence halls (hallways, bathrooms, stairwells, lobbies, lounges, laundry rooms, basements, elevators, etc.), the Residential Center is sometimes unable to determine who is responsible for these actions and the burden of clean-up and repair then falls onto the Facilities Management staff. Therefore, the University will assess common area damages equally amongst the residents of the floor/building, when responsibility is not able to be determined.

According to the 2016-2017 Bentley University Student Handbook, "If damages occur to common areas within buildings (hallways, bathrooms, stairwells, lobbies, lounges, laundry rooms, basements, elevators), responsibility cannot be ascertained and thus the damage charge can be assessed equally among the residents in the floor/building. For the purpose of community billing, common area damages are defined as trash, vandalism (broken exit signs, broken glass, broken windows, damaged ceiling tiles, etc.), bodily fluids, fire extinguisher discharge, and furniture removal. Residents or the guest(s) of residents who damage community areas of a residence hall are strongly encouraged to accept responsibility. Damages may result in fines being assessed directly to the students’ account for labor, repair or replacement cost. Students will be informed upon discovery of community damage or vandalism. The residents of the area in question will be informed of the community billing process."

Goals of Community Billing:

  • Develop a sense of responsibility for the communal environment within our residence halls.
  • Maintain cleaner and healthier environments for all students.
  • Ensure the custodial staff can spend time on regular maintenance of the residence hall rather than excessive damage.

Community Billing Process

  1. University Staff discovers vandalism/damage
  2. University Staff notifies Facilities of vandalism/damage
  3. University Staff takes photos of damage, writes/submit a report through the Conduct System
  4. Photos and report are sent to Residence Director and Assistant Director of the Area in question
  5. Photos and reports are forwarded to Associate Director of the Residential Center and Assistant Director of Housing Operations from Residence Director or Assistant Director
  6. Associate Director of the Residential Center and Assistant Director of Housing Operations work with Facilities to determine the cost
  7. Assistant Director of Housing Operations emails Residence Director and Assistant Director with associated cost
  8. Residence Director sends out an email to the student community where the damage occurred. The Residence Director will provide students with the report and photos of the damage.
  9. Students are given two weeks to examine the information and/or come forward to accept responsibility for the damage. The Residential Center will look into students who accessed the building during the time of the vandalism. The Residential Center will review footage from cameras when applicable. If no one is identified to have caused the damage, the floor/community will be notified that the cost will be split amongst the residents.
  10. Charges for community billing are final.

Assistant Director of Housing Operations will send information to Student Financial Services for damage billing

Damage Billing Policy

You must pay a damage deposit of $100 before moving in. The deposit covers damage to your room/suite/apartment and all property within. Upon your move in, you must complete a Room Condition Report (RCR) which identifies existing damage (for which you will not be held responsible). After your move out, a professional staff member will inspect your space for existing damage or necessary cleaning required to bring the space back to its original condition.  Any damages noted will be compared to your original move in RCR and those damage charges will be negated before billing your student account.  

Spring Damage Billing Timeline

May 7th through 12th - Inspections occur of all residence halls (by Residence Directors, after space is completely vacated by all residents)

May 22nd - Notifications sent to all residential student who incurred damage/cleaning charges including information on the damage billing appeals process

June 14th - Last day to appeal any damage billing charges

June 26th - Students notified of the status of their appeal through their Bentley email account

Charges and Appeals

Once inspections conclude, charges will be levied based on the location of the damage.  If issues arise in common area spaces (e.g., kitchen, hallways, bathrooms), charges will be split amongst all current residents.  If issues arise in bedrooms, charges will be split amongst roommates. All or any part of the $100 damage deposit is credited to you at the end of the year, after damage and other assessed fees are deducted. Credits are posted directly to your student account.  Should your bill be in excess of $100, a debit will read on your account.  

With your help, it is our goal to have the buildings left in acceptable condition, and in turn, to keep the charges to a minimum.

For charges that may be assessed should your space not meet the acceptable standards, please review the damage billing rates document here: PDF icon Printable List of Charges2018.pdf

Important Information

The housing selection process is an exciting time and an opportunity for students to begin thinking about their academic and social needs for the 2018-2019 academic year. This process runs from February 5th - March 29th, 2018.

Housing Selection

Returning student Housing Selection Timeline:

February 5th: Students can begin signing the 2018-2019 Housing Contract through the Housing Student Self-Service Portal and will receive an email with their Cluster Assignment.

February 13th: Last day for students to appeal their Cluster Assignment.

February 20th: Last day for students to sign the 2018-2019 Housing Contract through the Housing Student Self-Service Portal.

February 21st: Roommate Registration & Confirmation begins. This is when you will let the Residential Center know (through the Housing Student Self-Service Portal) if you will be participating in selection as a group or an individual. Students will also receive an email with their priority number.

March 2nd: Roommate Registration & Confirmation (through the Housing Student Self-Service Portal) comes to an end.

March 13th: Students will receive an email with their calculated Group Number via their Bentley email address.

March 13th & 14th: The Residential Center will host a Housing Showcase throughout campus for students to take a look at the room styles we currently have available on campus.

March 14th: Students will receive their selection date and time via their Bentley email address. The Room Availability Page will become available through the Housing Student Self-Service Portal.

March 19th - 22nd: Housing Selection Part 1 the Housing Student Self Service Portal (for Clusters 1–3).

March 26th - 29th: Housing Selection Part 2 the Housing Student Self Service Portal (for  clusters 3 [cont.] & 4).


More information

1. Take a look a video that we've created to help students understand the Housing Selection Process: Click here to go to the video

2. Here is a quick powerpoint presentation used to help students better understanding the housing selection process: Click here to go to presentation

3. What is a cluster assignment?

Students will be placed into a cluster assignment based on the completed credits they have earned as of January 15th, 2018. Here is a breakdown of credits per clusters

Cluster 1 (current and rising seniors):81+ Credits
Cluster 2 (current and rising juniors):51 - 80.5 Credits
Cluster 3 (current and rising sophomores):21 - 50.5 Credits
Cluster 4 (current first-years):0 - 20.5 Credits
Students will be randomly assigned a priority number within their cluster assignment.

4. What is a priority number?

A priority number is a 4-digit number that begins with your Cluster Number (i.e. 1000, 2000, etc.). This number is computer generated and randomly assigned.

If you plan to go through selection with roommates, then the Residential Center will average the priority numbers of everyone in your group to create your Group Number.

Students who go through selection without roommates will been assigned their individual priority number as their Group Number. The Residential Center will place all Group Numbers in order and assign student’s a housing selection date and time based on ascending order.


Drop-In Hours

Do you have questions or need additional help? Stop by the Residential Center beginning on February 21st - March 2nd from 2:00PM  - 3:00PM to meet with a member of the Residential Center's Housing Ops Team.


Pre-Selection Process

If you are looking for a medical accommodation, then you will need to complete additional information here: https://www.bentley.edu/campus-life/residential-center-dining/housing-and-meal-plan-medical-accommodation.

For more information about Gender Inclusive Housing, please click here: https://www.bentley.edu/campus-life/residential-center-dining/additional-housing-options

For more information regarding the Defined Communities and living in one for the 2018-2019 Academic Year, then please click here: https://www.bentley.edu/campus-life/residential-center-dining/defined-communities.


Incoming First-Year, Transfer, and Exchange Students Entering Fall 2018

Incoming first-year, transfer, and exchange students who will be new to the university as of Fall 2018 are not assigned on-campus housing through this process. More information will be sent to student's email address on May 30th.

Housing and Meal Plan/ Medical Accommodation Process

Bentley students with an existing medical diagnosis which requires a specific style of housing can petition the Residential Center to obtain an appropriate accommodation in housing for the 2018–2019 academic year under the Americans with Disabilities Act. The petition process for a Housing & Meal Plan Medical Accommodation is a pre-selection process, with all approved applicants securing an appropriate assignment before the regular 2018–2019 Housing Selection Process begins. Each applicant must complete the following steps to petition for a housing and/or meal plan medical accommodation:

  1. Carefully read the Guidelines for a Housing & Meal Plan Medical Accommodation (located on the back of the form) and complete this petition as thoroughly as possible.
  2. Submit a typed letter or statement (from the applicant) detailing your current medical diagnosis, identifying the specific style of housing your diagnosis requires and explaining why your diagnosis requires such an accommodation.
  3. Your medical specialist will need to submit supporting documentation in a detailed typed-letter, on letterhead, with a hand signature and date from your medical specialist, detailing:
    1. Your official diagnosis,
    2. History of the diagnosis (including how long you’ve been treated by the specialist),
    3. The impact (how it affects you),
    4. Treatment plan,
    5. Their recommendation (including the style of housing needed to support this diagnosis and why your diagnosis requires such an accommodation).
  4. If you have questions regarding the process, please schedule a meeting (781-891-2148) with the Assistant Director of Housing Operations in the Residential Center.

All new student petitions for the Fall 2018 semester must be submitted via email (housing@bentley.edu), by delivering the petition to the Residential Center (located on the 3rd Floor of the Student Center), or by fax (781-891-2505) by 4:00PM on Wednesday, June 27th, 2018. Each petition submitted to the Residential Center will be reviewed by the university’s Housing & Meal Plan Exemption Committee before final decisions are delivered. The committee’s decision on each petition will be sent to the applicant’s Bentley email address before the end of the day on Wednesday, July 18th, 2018.

Any petition accepted by the committee will receive a housing offer with the email, as well as additional instructions that must be completed to finalize the process.

The Housing and Meal Plan Medical Accommodation Petition can be found here: https://www.bentley.edu/files/2018/02/01/2018-2019%20Medical%20Accommodation%20Petition.pdf.

Opening/ Closing Dates

All Halls Close

Thursday, May 10th, 2018

New Student Move-In 

Wednesday, August 22nd, 2018

  • Oak, Slade, and Spruce Hall - 8:00AM - 10:30AM
  • Alder, Birch, Cedar, Elm, Maple and Miller - 11:00AM - 1:30PM
  • Transfers and Exchange students will move in starting at 11:00AM at various locations across campus.  
  • If you are participating in the MOSIAC program through the Multicultural Center or any of the Residential Center Defined Communities, you will receive further communication regarding the specifics of your move in dates and times.  

Upper-Class Halls Open

Sunday, August 26th, 2018 

Returning from an Education Abroad Experience

 

 

Students returning to campus from an education abroad experience looking to secure a space in housing for the Spring 2017 semester, must complete the Spring 2017 Housing Request for Education Abroad Participants form no later than Wednesday, November 16th, 2016. This request form can be found here: https://www.bentley.edu/forms/spring-2017-housing-requests-education-abr... you fill out the form, be sure to include the following information (if applicable):  

  1. Roommate Request(s): Please list the name(s) of the student(s) you wish to live with for the spring semester. Remember to place the name of the person you would like to be your direct roommate in the “Direct Roommate Request 1” field. All roommate requests must be mutual to be considered.
  2. Room Style: Please select a room style preference, either a single bedroom or double bedroom within an Apartment or Suite style option. You will be asked to rank the four preferences and thus will give us a better idea of where to place you. Note that living in Suite-style housing requires a meal plan.
  3. Global Living Community Interest: Housed within Orchard North, the Global Living Community (GLC) is designed to provide students with opportunities to connect with peers either awaiting to or returning from an experience abroad. Programs and events within the community will center on cross cultural dialogue and education in an attempt to broaden global perspectives and knowledge. In addition, spring semester residents can expect re-immersion programming as a means to foster reflection and critical consideration of one’s time abroad. If you are interested in living in the GLC, please select “Yes” on the application and complete the corresponding essay question. Please note only students who are returning from a Fall 2016 Education Abroad experience or an incoming exchange student will be considered for the GLC. Selection into the community is based on essay response, diversity of education abroad locations, and apartment availability.

Specific Assignment Requests

If you are requesting a specific assignment to a partially occupied apartment or suite, please be sure to confirm with the fall resident(s) of the room when completing the Spring 2017 Housing Request for Education Abroad Participants form. Additionally, the fall resident(s) of the requested room must email housing@bentley.edu requesting you as their spring roommate. All emails must be received by Wednesday, November 16th, 2016. Please be aware, you will not be assigned to the requested space until we receive all confirmation emails.

Assignment Schedule & Spring Bills   

All education abroad assignments will be completed January 2nd – January 5th, 2017.  Your spring assignment will be emailed to you at the end of business on Thursday, January 5th, 2017.

The Office of Student Financial Services will be billing for the spring semester in late November/early December. As spring bills will be sent before spring assignments are completed, temporary room and board charges will be added to your account before bills are sent out. The temporary charges will reflect the 2 person, double bedroom suite rate ($5000/semester) and Value 15 meal plan ($2910/semester), which covers the cost for the majority of campus housing. Spring room charges will be updated when spring assignments are complete. Meal Plans can be adjusted or dropped (if the spring assignment allows) after spring assignments are completed. 

Returning from a Leave of Absence

If you are on a leave of absence and are ready to return to campus, you must fill out the Return/Readmit Form (through the Dean of Student Affairs Office) by December 1 to come back to campus for spring semester and June 1 for a summer or fall semester return. Forms can be sent to ga_studentaffairs@bentley.edu or dropped off to Student Center 320. If you're interested in returning to housing, after submitting those forms email ga_housing@bentley.edu to request housing.

Interim/ Summer Housing

Interim Housing and Summer Housing applications will be available to current Bentley students online through the Housing Student Self-Service Portal. Spring Housing will close for the semester at 6:00 PM on Thursday, May 10, 2018. 

Application:

Interim and Summer Housing Applications will open on April 1st, 2018 and close on Thursday, April 26th at 4:00PM EST. Please email GA_Housing@bentley.edu with any questions.  

Interim Housing:

Interim residents will remain in their spring assignment the night of May 10th, and will transition to Miller Hall between 9:00 AM – 12:00 PM on Saturday, May 12th, 2018.

  • Interim Housing Dates: May 12 – May 19
  • Costs $50.00 per night located in Miller Hall in a double occupancy room (prices and dates are subject to change).  A meal plan is required and included in the cost per night.

Summer Housing:

Summer Housing will be in the Orchards this year and is an academic based housing option. This is for students who are taking summer courses or are working at internships.

Summer Housing is divided into two sessions. Students can sign up for one or both of the following sessions:

  • Session 1: Sunday, May 20th – Thursday, June 28th
    • Single Occupancy Rate (Limited Amount): $2,240.00 per person
    • Double Occupancy Rate (Limited Amount): $1,920.00 per person
  • Session 2: Sunday, July 1st – Thursday, August 9th
    • Single Occupancy Rate (Limited Amount): $2,240.00 per person
    • Double Occupancy Rate (Limited Amount): $1,920.00 per person

Please note a second type of summer housing is geared towards summer student employees. There are a limited number of designated spaces. Department Heads must formally request student employee summer housing. 

For any questions about party registration or any additional policies not listed here, please email housing@bentley.edu or call 781.891.2148.